We have an exciting opportunity for an experienced Accounts Office Manager to join our rapidly expending innovative renewable technology company.
As part of a growing organisation, your role will be vital in helping drive the business forward. As our Accounts Office Manager you will ensure the smooth running of the EcoFuture offices day-to-day, ensure all tasks are completed in a focused and thorough manner whilst managing a team of support staff.
The ideal candidate would have solid experience in either Office Management, EA or PA, Financial Administration or similar roles. A sound knowledge of basic HR principles and a good level of understanding of IT hardware and software (Apple - IOS ideally) would be beneficial. The ability to work diligently and with a great attention to detail is essential.
The role will be based at our newly renovated operational HQ in Sunderland.
Role Description
Office Management
* General Office management and administrative responsibilities with impeccable attention to detail.
* Oversight of compliance and insurances.
* Provide business management and administrative support to the Directors.
* Support Directors in producing and monitoring operational business plans.
* Oversee implementation of systems and processes.
* Compliance checks on completed installs.
* Smooth running of weekly staff meetings (creating agendas, minute taking and circulating minutes).
* HR administration including employee details, absence tracking, etc via Sage HR.
* Maintaining electronic (Apple and Payaca) filing systems.
* Management of Health & Safety and Fire procedures.
* Company vehicle management including service and maintenance.
* Onboarding of new employees (recruitment, writing job descriptions, advertising, sifting, interviewing, issuing of contracts and ensuring all right to work documents are checked, passing payroll details to accountant.
* 1-2-1 reviews and support.
Accounting
* Raising sales and recharge invoices.
* Posting purchase invoices to correct nominals, preparing payment run and paying suppliers.
* Bank reconciliations
* Journal entries – staff expenses, credit cards, wages, accruals & prepayments and purchase & sale of assets
* Cash flow and cash forecasting.
* Managing and maintaining company forecasting documents.
* Preparation and submission of VAT.
* Supporting company’s external accountant with year-end and payroll.
* Recording and submitting CIS deductions for Subcontractors.
Qualifications
* Proficiency in Financial Management, Accounting, and Budgeting.
* Experience with Bookkeeping, Payroll Management, and Record Keeping.
* Strong Administrative and Organisational Skills.
* Proficiency in software relevant to accounting and office management.
* Excellent Analytical and Problem-Solving Abilities.
* Can do attitude and problem-solving skills.
* Strong interpersonal skills and the ability to collaborate effectively.
* Prior experience in a managerial or supervisory role is a plus.
* Familiarity with sustainable and eco-friendly business practices is an asset.
* Experience in Sage Accounts and Microsoft package including Pages, Numbers and Gmail.
What we offer
* Full-Time
* Permanent
* Monday to Friday
* Company pension
* Free on-site parking
* Annual Salary from £35,000 (depending on experience)
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