Job description
The opportunity has arisen for a Training Administrator to join an industry leader in UK's & Ireland's Building Services sector.
The Training & Development (T&D) team plays a vital role in equipping employees across all departments with the skills, knowledge, and support needed to perform at their best. Comprising the Training & Development Manager, a Technical Trainer/Coordinator, and a Training Administrator, the team is responsible for designing, delivering, and coordinating a wide range of training programs-from compliance and technical upskilling to onboarding and professional development.
This is a temp-to-perm opportunity, initially to cover a 6-month sabbatical, with a strong possibility of transitioning into a permanent role for the right candidate.
Hours: 08:00 - 17:00 Monday to Thursday 08:00 - 15:00 Friday
Salary: Competitive depending on experience
Key Responsibilities
1. Schedule and coordinate internal and external training sessions, inductions, workshops, and compliance courses.
2. Book venues, trainers, materials, and manage all associated logistics.
3. Liaise with external training providers and manage course bookings, costs, and invoicing.
4. Maintain accurate and up-to-date training records, employee certifications, and compliance data in accordance with regulatory and client standards.
5. Monitor certification expiry dates and proactively arrange refresher training.
6. Update and maintain the Learning Management System (LMS) or internal training databases.
7. Support onboarding and induction processes, ensuring all new starters complete mandatory training.
8. Prepare executive-level reports, training trackers, and matrices for management review and audit purposes.
9. Facilitate internal training sessions and team meetings where required.
10. Support the design and delivery of internal presentations, training content, and briefing materials.
11. Provide administrative and coordination support across the Training & Development team, including involvement in apprenticeships, NVQs, and wider professional development initiatives.
Essential Criteria:
12. Proven experience in a training, learning & development support role.
13. Excellent organisational, coordination, and time management skills.
14. High attention to detail and accuracy in data entry and record-keeping.
15. Strong verbal and written communication skills, with confidence in delivering presentations and facilitating meetings or briefings.
16. Ability to prepare clear, well-structured reports and summaries for management and senior stakeholders.
17. Proficient in Microsoft Office (particularly Excel, PowerPoint, Word, and Outlook).
18. Familiarity with Learning Management Systems (LMS) or HRIS platforms.
Desirable Criteria:
19. Experience working in a compliance-focused or safety-critical industry, such as construction, engineering, or manufacturing.
20. Working knowledge of CITB, HSE, or industry training frameworks and requirements.
21. Exposure to or interest in instructional design, training delivery, or content creation.
22. Relevant qualifications in L&D, HR, or Health & Safety ( CIPD, IOSH, NEBOSH).
23. Experience supporting apprenticeships, vocational qualifications (NVQs), or other structured development programs.
**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.**
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