The Executive Assistant provides high‑level, confidential support to the General Manager and Deputy General Managers, ensuring the smooth operation of the GM's office through complex diary management, travel coordination, correspondence, and meeting preparation. The role also supports the Management Committee and Events & Office Manager by managing governance processes, minutes, approvals, performance review coordination, events support, and ad‑hoc projects across the branch.
Client Details
Our client is a well‑established international financial institution with a strong global presence and a long history in corporate and commercial banking. The London office operates in a fast‑paced, highly professional environment, supporting senior management and governance activities while working closely with international stakeholders.
Description
You will be responsible for:
Provide high‑level, confidential Executive Assistant support to the General Manager and Deputy General Managers
Manage the smooth day‑to‑day running of the GM's office, ensuring priorities are handled efficiently and on time
Proactively manage complex electronic diaries, coordinating internal and external meetings and hospitality arrangements
Arrange all travel for the GM/DGMs, including flights, accommodation, and detailed itineraries
Act as a central point of contact, handling emails and correspondence on behalf of the GM/DGMs and drafting responses as required
Prepare meeting materials, collate papers, produce packs, and take minutes where required
Reconcile corporate credit card statements and manage the timely processing of expenses
Maintain clear and secure electronic and hard‑copy filing systems, including confidential documentation
Compile presentations and documents using PowerPoint, Word, and Excel, liaising with internal and external parties as needed
Provide full secretariat support to the Management Committee (ManCo), including meeting coordination, agendas, minutes, decision logs, and approval tracking
Support governance processes, including document circulation, approvals, and signing
Coordinate mid‑year and annual performance review processes for the GM/DGMs and their direct reports
Assist the Events & Office Manager with internal and external events, group initiatives, delegation visits, and memberships
Deliver ad‑hoc project work and administrative support as requested by senior managementProfile
A successful Executive Assistant should have:
Strong organisational and time‑management skills, with the ability to manage complex diaries and competing priorities
Excellent communication skills, able to liaise confidently with senior stakeholders and external partners
High levels of discretion and professionalism, handling confidential and sensitive information with care
Please note you must:
Minimum of three years experience in the UK
University qualified
Be able to work 5 days on site
Speak and write fluently in Mandarin
Job Offer
What's on offer:
£52,000 per annum
Additional £2,000 wellness spend to support personal wellbeing.
Fixed-term contract offering stability and professional growth opportunities.
Collaborative and supportive work environment in the financial services sector.
Conveniently located in London with excellent transport links.If you are a skilled EA looking to advance your career in a thriving financial services organisation, apply now to join a professional and rewarding team in London