Foundation Assistant – Overview
Position reporting to the Head of the Dr. Martens Foundation, the Foundation Assistant provides essential administrative and coordination support for the foundation’s operations. Core functions include grants administration, payments, inbox and diary management, and collaboration with internal teams such as Finance, Legal, and Sustainability, in addition to external partners and grantees.
Key Responsibilities
* Grants & Financial Administration: support end‑to‑end grants administration, including application logging, record‑keeping, milestone tracking, and coordination of grant payments with Finance, flagging issues or discrepancies as needed.
* Communications, Inbox & Diary Management: manage the Foundation inbox and routine correspondence, ensuring timely responses and escalation where required, and provide diary and scheduling support for the Head of the Foundation.
* Records, Governance & Coordination: maintain accurate, organised records across grants, payments and correspondence, supporting audit, reporting and governance requirements, and coordinating with internal teams and external partners.
* Process Improvement & Ways of Working: identify opportunities to improve administrative processes, organisation and overall ways of working.
Key Skills & Capabilities
* Administrative Experience & Organisation: experience in an administrative or coordination role (ideally in a charity or purpose‑led setting), with strong organisation, accuracy and attention to detail across data, records and payments.
* Time Management & Process Mindset: able to prioritise effectively within a part‑time schedule, with a structured, methodical and reliable approach to work and continuous improvement.
* Communication, Collaboration & Discretion: clear, professional written and verbal communication skills, able to work confidently with internal teams and external partners while handling sensitive information with discretion.
* Purpose Alignment: genuine interest in social impact and alignment with the mission and values of the Dr. Martens Foundation.
Benefits
* Hybrid working
* Welcome free pair of Docs
* Buy as you Earn Share scheme
* 65 % off all Docs
* 50 % off Accessories
* Pension Scheme through Aviva
* Life Assurance
* 25 Days Annual Leave + Bank Holidays
* Private healthcare
* 2 paid volunteer days per year
Equality, Diversity & Inclusion
At Dr. Martens, we are committed to creating an environment in which we can all be our best and bring our authentic selves to work. We encourage applications, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. Diverse and inclusive teams have a positive impact on our brand; helping us to speak authentically to our consumers. We strive to develop a business where our people can thrive and feel empowered to express themselves. Because we believe everyone should feel supported and included whatever their role in the Dr. Martens community.
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