Job Description
Are you a highly organised and proactive individual with a passion for keeping things running smoothly? We're looking for an Operations Coordinator to join our dynamic team and play a key role in supporting project delivery, office management, staff support, HR, marketing, and quality systems.\n\nKey Responsibilities\n\nProject Management Administration\n\nCoordinate project openings, ensuring timely setup and accurate contract data.\nMaintain project plans and timesheets using Excel-based systems.\nManage invoicing, order acknowledgements, and project tracking in Sage.\nSupport project lifecycle activities including extensions and subcontractor coordination.\nAssist in proposal preparation and follow-up communications.Office Management\n\nAct as the main point of contact for the Cardiff office.\nOversee office maintenance, IT equipment, and supplier coordination.\nMaintain accurate IT asset records and manage equipment lifecycle.Staff Support & Reception\n\nProvide first-line support to Cardiff-based staff.\nCoordinate travel, accommodation, and event bookings.\nSupport internal communications and company event planning.\nAssist with general IT queries and system improvements.HR Support\n\nMaintain HR records and assist with recruitment processes.\nCoordinate onboarding/offboarding and staff system setup.\nRecord and distribute minutes from staff meetings.Marketing Support\n\nUpdate branded templates and support newsletter production.\nHelp manage LinkedIn content and CRM database.\nAssist with website updates and marketing event research.Quality & Environmental Management\n\nSupport ISO 9001 and ISO 14001 compliance activities.\nMaintain internal procedures and contribute to sustainability initiatives.\nManage supplier records and reviews.\n\nAbout You\n\nWe're looking for someone who is:\n\nExceptionally organised with strong attention to detail.\nConfident using systems like Excel, CRM tools (e.g., Insightly), and accounting software (e.g., Sage).\nA great communicator who enjoys working across teams.\nProactive, adaptable, and comfortable juggling multiple responsibilities.\n\nWhat We Offer\n\nA collaborative and supportive team environment.\nOpportunities to contribute to meaningful environmental and consultancy projects.\nFlexible working arrangements.\nOngoing professional development and training.Should you require any support or assistance, please contact your local Gi Group office.\n\nGi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters. \n\nGi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd.
Gi Group Staffing Solutions Ltd are acting as an Employment Agency in relation to this role.\n\nWe are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website