* Maintain organized filing systems, both physical and digital (CRM Salesforce).
* Track quotations, purchase orders, and deliveries.
* Provide general support to visitors and internal/external clients.
* Draft and distribute internal and external communications (emails, memos, letters, forms).
* Schedule appointments and coordinate services, meetings, including minute-taking.
* Reconcile expense reports and manage petty cash.
* Receive and deposit customer payments.
* Manage office policies and procedures.
* Order office supplies and evaluate vendors.
* Assist in preparing regular reports.
* Answer and direct phone calls professionally.
* Collect the accurate data for payroll process.
* Monitor inventory movements.
Requirements:
* Professional or advanced proficiency in English and Spanish.
* Associate or bachelor’s degree (Technical or professional certifications will also be considered) (local or foreign).
* Strong organizational and time management skills.
* Attention to detail and problem-solving abilities.
* Proficiency in Microsoft Office (especially Excel and PowerPoint).
* Ability to work independently and manage multiple tasks.
* Previous experience in construction or machinery-related businesses is a plus.
* Prior administrative assistant experience is beneficial but not mandatory.
* Familiarity with office management systems and procedures.
* Ability to operate office equipment (printers, scanners, etc.).
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