Are you an organised professional with a passion for delivering exceptional administrative support? We are looking for a Part Time Administrator on a 12 month fixed term contract to play a key role in ensuring the smooth operation of our rural team in Bristol. This position involves coordinating communication between internal teams and external clients, maintaining high standards of service, and supporting day-to-day operations through tasks such as invoice processing, call handling and general office administration.
The post holder will join a friendly team working across a range of levels and support functions. Our Bristol office has over 50 professionals across our main divisions which means there are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!
Main tasks:
1. An up to date knowledge of team projects.
2. Support the team on matters involving budgets and billing; fee forecast; staff information and office inductions.
3. To produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed timescales.
4. To support the team, as required, and carry out the administration of landed estates, compliance and databases including Navision, Connect, Time Management Software, TRAMPS and Dwellant as required.
5. To process fee accounts and expenses for the team
6. Processing client invoices and working closely with the Carter Jonas Client Accounting and Finance departments.
7. Providing support to the team with streamlining processes and reporting
8. Reporting on a weekly / monthly basis to the team meeting
What will it take to be successful?
You will have ideally gained experience in a professional services administration role within the property sector, although property sector experience is not essential. You will be a strong communicator, with the ability to multitask and liaise with different stakeholders within Carter Jonas. You will be a quick learner with excellent organisation skills, who focuses on attention to detail and accuracy, along with a good level of Excel knowledge. You must be able to work well under pressure and thrive in fast paced environment.