Direct message the job poster from Oakland Search
Oakland Search is an ambitious, high-energy recruitment firm connecting top-tier talent with fast-growth businesses. We work hard, move fast, and celebrate wins together.
We’re looking for a proactive and upbeat Operations Assistant / Executive Assistant to join the heart of our team and help keep our internal engine running smoothly.
The Role
This is not your typical EA or operations role; it’s hands-on, fast-paced, and varied. You’ll support senior leaders while fine-tuning the processes that power our business.
If you thrive on variety, enjoy being the go-to support person, and bring a positive, can-do approach to everything you do, you’ll fit right in.
Key Responsibilities:
* Executive Support: Manage calendars, inboxes, travel arrangements, meeting coordination, and preparation for the leadership team.
* Operations: Maintain and improve internal systems, updating CRMs, managing reports, maintaining databases, and ensuring smooth workflows across the business.
* People & Culture: Support onboarding processes, internal communications, and initiatives that make Oakland an exceptional place to work.
* Event Coordination: Assist in planning team socials, client events, and celebrations.
* Problem-Solving: Be the friendly fixer, proactively resolving issues and making processes run better.
* Marketing Support: Assist with marketing efforts, including website updates, social media posting, and content coordination.
About You:
* 1–3 years’ experience in an EA, Operations Assistant, or team support role (recruitment or agency experience is a plus)
* Exceptionally organised with strong attention to detail
* Positive, energetic mindset with a collaborative spirit
* Confident using tools like Outlook, CRMs and LinkedIn
* Discreet and professional when handling sensitive information
* Strong communication skills and the ability to juggle multiple priorities
Why You’ll Love Working Here:
* A vibrant, supportive team that genuinely enjoy working together
* Clear progression, mentorship and opportunities for growth
* Hybrid working with flexibility and autonomy
* Regular team socials, offsites, and celebrations
* A fast-paced environment where your impact is visible every day
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Human Resources, Marketing, and Administrative
* Industries
Staffing and Recruiting
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