Job Description
Document Management Assistant
A prestigious London Barristers’ Chambers is looking to hire a new Document Management Assistant to join their busy London office on a permanent basis.
* Salary to £30,000
* Office based
* 09:00-18:00 working hours
This is a fantastic opportunity to join a highly prestigious Barristers’ Chambers in the heart of London. You will provide a first-class comprehensive service to the business. The successful Document Management Assistant will assist the Digital and Reprographics Administrator (DRA) to provide a high-level document management and production service to members.
Document Management Assistant Key Responsibilities:
* Fulfil basic and first level electronic and print requests
* Maintain consistent quality standards in document management, scanning, copier maintenance, stationery, and clerking support
* Produce and format e-bundles and printed bundles liaising with members and clients to meet specific requirements
* Troubleshoot digital / print bundles, retrieve missing documents, repair corrupt files, collate complex case files, indexing, tabbing etc.
* Manage Chambers’ scanning and electronic archiving services, including advanced and archival scanning
* Support printer / scanner fleet maintenance and first-line technical fixes in coordination with the DRA
* Help the junior clerks with secure destruction of papers in chambers and assist with court runs
Document Management Assistant Skills & Requirements:
* Previous experience in a similar role, dealing with a large-scale document handling, scanning, and indexing
* IT literate, with strong knowledge of Microsoft 365 packages e.g. Outlook, Word, Excel, and desirable knowledge of CaptureOnTouch, Adobe Pro or Tungsten Power PDF (formally Kofax)
* Professional and well-presented who enjoys interacting with staff and Barristers at all levels across the organisation
* Reasonably fit and capable of handling the physical aspects of the role e.g. lifting and shifting multiple boxes of files and papers and occasionally taking trolley-loads of papers to court