Site administrator

About the role

We are looking for a Project Administrator to join our UKCS Scotland business, based on site in Dumbarton. This is a key role supporting the successful delivery of project operations by providing a wide range of administrative and business support services to the project team.

Working closely with the Project Manager and wider site team, you will play an integral part in ensuring the smooth and efficient running of the site office. You’ll contribute to maintaining high standards across administration, document management, and team coordination, while supporting our commitment to safety, sustainability and operational excellence.

What you'll be doing

• Provide a full range of administrative support to the project team to ensure efficient day-to-day operations
• Carry out general administration duties including minute taking, document preparation, scanning and filing
• Support reception activities and act as a first point of contact on site
• Produce spreadsheets, documents and presentations using Microsoft Office
• Assist with report preparation and data collation
• Support site inductions and manage M‑Site (biometric system) requirements
• Upload and manage project documentation within BIM and SharePoint systems, ensuring teams are kept informed of updates
• Manage meeting room bookings and coordinate diaries
• Arrange and support meetings, conferences and site events, ensuring facilities are organised
• Help maintain the site office, including ordering and replenishing PPE and general office supplies
• Maintain accurate and secure electronic and paper filing systems, including archiving
• Handle confidential information with discretion and professionalism
• Provide ad‑hoc administrative support to the project team as required
• Support health, safety and sustainability initiatives in line with business commitments

Who we're looking for

We are seeking a highly organised and proactive individual who thrives in a fast‑paced site environment. You will have:

• Previous administrative or secretarial experience
• Strong organisational skills with the ability to manage multiple tasks and priorities
• Excellent communication skills and the ability to build effective relationships at all levels
• A collaborative approach with strong team‑working capability
• The ability to work under pressure and meet tight deadlines
• A strong customer‑focused mindset
• Advanced IT skills, including Microsoft Word, Excel and PowerPoint
• Experience using SharePoint and an understanding of document control processes and common data environments

If you are detail‑oriented, dependable, and motivated to support project success, this is an excellent opportunity to join a dynamic team within our UKCS Scotland business.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award‑winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, ENEI, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at candidaterecruitmentqueries@balfourbeatty.com