Are you ready to make an impact in a high-energy, deadline-driven organization? As an Administrative Assistant, you will play a vital role in supporting senior leaders and collaborating with colleagues across the business. This is your opportunity to showcase your organizational skills and attention to detail while working in a supportive and professional environment. You will be empowered to take initiative, solve problems, and contribute to the success of the team. Join us and be part of a group that values quality, partnership, and growth.
As an Administrative Assistant in our team, you will provide essential support to senior leaders and help ensure the smooth functioning of daily operations. You will collaborate with colleagues, represent the team with professionalism, and deliver high-quality work. This role offers the chance to build relationships across the organization and contribute to important projects. We value your expertise and encourage you to bring your best self to our inclusive and supportive environment.
Job Responsibilities:
* Maintain complex and detailed calendars for senior leaders
* Screen incoming calls and assess priority while maintaining confidentiality
* Manage coordination and logistics for internal and external meetings
* Arrange and coordinate domestic and international travel
* Organize all aspects of offsite conferences and external events, including catering and transportation
* Process invoices and travel and expense claims, ensuring compliance with policies
* Assist with staff onboarding and offboarding, including equipment setup and system access
* Produce high-quality emails and messages for all levels of the organization
* Maintain current organizational charts and executive biographies
* Edit spreadsheets and presentations for client meetings
* Lead and coordinate ad hoc projects as requested
Required Qualifications, Capabilities, and Skills:
* Demonstrated experience supporting senior management in an administrative capacity
* Advanced organizational skills and attention to detail
* Proven ability to exercise tact and good judgment in confidential situations
* Strong interpersonal, written, and oral communication skills
* Proficiency in Microsoft Office applications
* Excellent telephone etiquette and ability to manage competing priorities, including calendar management
* Ability to work effectively in a team environment
* Professionalism and courtesy in representing the team
* Adaptability to changing procedures, processes, and deadlines
* Ability to handle regular activities independently and proactively communicate issues
* Experience interacting with executive-level internal clients
Preferred Qualifications, Capabilities, and Skills:
* Experience supporting leaders at the Managing Director level or equivalent
* College degree
* Ability to organize and coordinate complex events and travel arrangements
* Experience producing high-quality communications for senior audiences
* Familiarity with maintaining organizational charts and executive biographies
* Experience assisting with onboarding and offboarding processes
* Ability to work cooperatively with administrative teams in a positive partnership