About the role
We are seeking an enthusiastic and talented Project Coordinator to join the team within our integrated WSP / Norfolk County Council Design Consultancy based in County Hall, Norwich.
Our long-term contract with Norfolk County Council started in 2014 and the collaborative approach of technical excellence from WSP, combined with Norfolk County Councils enviable record of securing project funding offers an opportunity to be part of some exciting and diverse opportunities.
The role involves working with our highways design and structural engineering teams to deliver a countywide programme of infrastructure improvements, helping us meet our clients’ aims and solve their challenges. The role requires you to be at County Hall in Norwich at least 2 days a week, with the rest of the week working remotely.
Your main responsibilities will include:
* Communication with project team members.
* Coordination of project-related tasks, events, and meetings.
* Maintaining project-related files and documents.
* Preparing project-related meeting agendas, minutes, and action items.
* Developing and maintaining spreadsheets and databases for correspondence logs and progress reports.
* Preparing and promoting a range of Traffic Regulation Orders (TROs) such as speed restrictions for new housing developments.
* Supporting project managers to meet their project’s financial performance goals.
* Working with internal invoicing systems to help teams with the processing of invoices and tracking payments.
* Developing and supporting strong client relationships.
* Taking a proactive role, including researching and drafting replies as needed.
* Responding to enquiries, managing project and financial trackers and reporting.
* Contributing to the development of effective information management systems.
* Ensuring project managers compliance with documents in line with governance requirements and processes.
What we will be looking for you to demonstrate…
* Experience with business administration, finance or customer services and proven ability to work as part of a team in a busy role, prioritising and responding to multiple demands.
* A high level of competence in the use of spreadsheets and databases working with Microsoft Office packages.
* Excellent verbal and written skills, along with proficient, confident, and skilled organisational, administrative and prioritisation skills.
* Experience of developing and implementing systems and processes to help improve administrative management and service delivery.
* Experience in stakeholder management and diary utilisation.
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