Bid Coordinator
Location: Ashford or Nottingham
We are seeking a proactive, highly organise and detail-driven Bid Coordinator to support predominantly our Rail business in the South. The successful candidate will play a key role in coordinating bid submissions, managing tender portals, and ensuring all documentation is professionally formatted and compliant with client requirements.
Bid Coordination
* Coordinate the end-to-end bid process, from opportunity identification to submission.
* Liaise with internal stakeholders (technical, operational, commercial, legal, etc) to gather required input.
* Develop, maintain, and update Bid Plan, trackers, and status reports.
* Organise internal meetings including bid kick-off meetings, workshops, and reviews.
Portal Management
* Monitor and manage tender portals.
* Download and distribute tender documents to relevant stakeholders.
* Upload final submissions and ensure all portal requirements are met.
* Track clarifications, deadlines, and updates, disseminating to information to relevant stakeholders.
Document Formatting & Compliance
* Format bid documents to ensure high-quality submissions.
* Proofread and edit content for grammar, clarity, and compliance with client instructions.
* Create and maintain templates, CVs, case studies, and other reusable content.
* Ensure all submissions meet the specified formatting, word count, and structural guidelines.
* Maintain and implement version control procedures for all bid documentation.
* Manage and update bid libraries, including case studies, CVs, and templates.
Qualifications and Training
* GCSE English & Maths
Knowledge
* Experience with tender portals and document management systems.
* Skills and abilities
* Strong organisational and time management skills to manage multiple tasks and meet tight deadlines
* Excellent attention to detail and ability to work under pressure
* Effective communication skills with the ability to liaise with multiple stakeholders.
* Proficient in Microsoft Office (Word, Excel, PowerPoint) and desirable to have experience in Adobe (Acrobat and InDesign).
* Experience in a bid coordination role, ideally within the infrastructure or construction sector.
* Familiarity with public and private sector procurement processes.
What We Offer
* Competitive salary and benefits package.
* Opportunities for career advancement and professional growth.
* A dynamic and supportive team environment.
Equal opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.