Finance and Administration Manager
Invest Northern Ireland is looking for a Finance and Administration Manager to join our GB and Europe team, based in London.
The role:
You will lead and support operations and budgets, and provide oversight and responsibility for managing and supporting the external use of at the NI hubs in Brussels, Dublin & London.
The overall aim of the role holder will be to ensure the finance, administration and operational office and team requirements run smoothly and compliantly.
Duties Include:
* Manage 2 Hub Managers (one in London, one in Dublin) to ensure the successful delivery of the Hubs as working/meeting space for Invest NI clients.
* Provide finance and operations support across the GB and Europe region, including accurate maintenance, filing and monitoring of records.
* Monitor budget spend and report on any variance on a monthly basis
* Manage the Hub managers to deliver other administrative functions including team travel bookings and expenses processing.
* Develop processes to ensure compliance with justification and pre-approval processes, and for post activity evaluation, reporting and budget management.
* Oversee the administrative function including facilities management for all Invest NI’s GB and Europe offices in accordance with Invest NI’s corporate policies and guidelines including office operations, vendor management, expenses and travel.
* Oversee team procurement needs including procurement process and contract management, including managing the performance of contractors.
* Co-ordinate the maintenance of ICT systems and associated services across Invest NI’s GB and Europe offices by working closely and remotely with HQ ICT team.
* Liaise with colleagues to monitor marketing activity each month, and update the GB & Europe Team’s Marketing Activity Planner accordingly.
* Oversee the onboarding and training of new starters in relation to budget and administrative functions.
* Act as the main point of contact with FCDO in relation to staff employed on the FCDO platform within the GB & Europe Team, ensuring FDCO staff are compliant with Invest NI policies and procedures.
The successful candidate will have:
* Experience of working on budget, projections and monitoring spend including monthly admin budget forecasts and financial performance reporting.
* Strong attention to detail and able to challenge or question financial data when needed. An ability to spot discrepancies in information with the initiative to investigate further.
* Experience of using financial systems, preferably Oracle for the processes of buying and paying for goods and services and receiving income.
* Working knowledge of health and safety regulations related to commercial offices.
* Experience of procurement and contract management in the public sector.
* Excellent organisational and time management skills, the ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary.
Benefits
We offer a comprehensive range of benefits including:
* Hybrid working
* Flexi-time
* Access to NICS Pension Scheme
* 25 days annual leave plus 12 statutory days
Closing date for receipt of applications is noon on Friday 19 September 2025 (BST).
Invest NI is committed to equality of opportunity and welcomes applications from suitably qualified people from all sections of the community. At this time, it particularly welcomes applications from people with disabilities and from minority ethnic groups.
If you are interested in finding out more, please click Apply Now!
Reference: AGS526
Vacancy: Finance and Administration Manager
Location: London
Salary: Starting £47,304 annum plus attractive pension. Additional market based allowances may also be available
Hours: Full Time
National World / Smart Hire are advertising on behalf of Genesis Advertising on behalf of Invest NI