Advert
About the Role
We are seeking a proactive and detail-oriented Administration and Finance Assistant to support the smooth running of our school’s administrative and financial operations. This is a key role that combines clerical, organisational, and financial duties, contributing to the effective functioning of the school and ensuring excellent service to staff, pupils, parents, and external stakeholders.
Key Responsibilities
Administrative Duties
1. Provide general clerical support including word processing, filing, mail handling, and use of office equipment.
2. Maintain manual and computerised records and management information systems.
3. Act as the first point of contact for visitors and callers, handling queries professionally and efficiently.
4. Organise the onboarding of new pupils.
5. Organise meetings, appointments, school events, and clubs and trips.
6. Assist with attendance monitoring and reporting.
7. Support communication efforts including newsletters, emails, and website updates.
8. Ensure compliance with data protection and confidentiality policies.
9. Provide administrative support to the School Business Manager
Finance Duties
10. Process orders, invoices, receipts, general enquiries.
11. Maintain supplier accounts, parent payment accounts and purchase ledger.
12. Organise the ordering of school uniform and fulfilment of parental orders.
13. Collect and record payments from parents/carers.
14. Produce financial reports and data for as required.
15. Assist with financial administration for school lettings.
Person Specification
Qualifications
16. GCSEs in English and Maths (or equivalent).
Experience
17. Previous experience in administrative and/or finance roles.
18. Experience working with children or young people is desirable.
19. Familiarity with school environments is an advantage.
Skills and Abilities
20. Strong IT skills including Word, Excel, MS Office.
21. Excellent organisational and prioritisation skills.
22. Effective communication skills, both written and verbal.
23. Ability to work independently and as part of a team.
24. Attention to detail and accuracy in financial record-keeping.
25. Ability to handle confidential information with discretion.
Knowledge
26. Understanding of financial procedures and school administration systems.
27. Awareness of safeguarding, data protection, and health & safety protocols.
28. Familiarity with school record retention policies and IT systems.
Personal Qualities
29. Commitment to the school’s values and ethos.
30. Integrity, honesty, and professionalism.
31. Adaptability and resilience under pressure.
32. A positive and collaborative approach to work.
The proposed hours for this role will include 8am to 4pm on Thursday and Friday.