Creative Studio Administrator (Maternity Cover)
We are offering a 12‑month fixed‑term contract to support our Creative Studio as our Administrator is expecting a baby. Based in our studio at NW10, this role is ideal for someone with strong organisational skills who wants to thrive in a creative environment. As Administrator you will be integral to the team’s workflow and accountable for all administrative aspects, contributing to our team’s success.
What You'll Be Doing
* Conduct administrative duties: payment requests, delivery logistics, credit card payments, refunds, returns, petty cash, and budgets.
* Manage incoming and outgoing correspondence.
* Review, update and relay outstanding deadlines to the team.
* Data entry, retrieval, and database maintenance.
* Conduct spending reviews for projects.
* File and archive receipts for projects and raise purchase orders.
* Create and manage documents, spreadsheets, and presentations.
* Costing documents, receipt filing, invoice processing, credit card management, and assist on RAMS documentation.
* Compile reports (individual costs for all ongoing projects).
* Schedule meetings, take minutes, and arrange conferences and events.
* Speak with customers and clients to answer queries and resolve issues.
About You
* Strong background working in Excel.
* Very organised.
* Keen and concise communicator.
* Basic accounting background.
* Previous credit card holder (nice to have but not necessary).
* Diligent and thorough filing.
* Great at working within a team and solitary when necessary.
Benefits
* Salary of circa £30k plus bonus scheme.
* £1k yearly London travel allowance.
* 25 days annual leave, plus bank holidays and an additional day off to celebrate your birthday (increasing to 30 days after 5 years’ service).
* Life Insurance and Group Income Protection with Canada Life.
* Flexible working to support work‑life balance.
* Access to our Employee Assistance Programme (EAP).
* Inclusive family‑friendly policies, including enhanced leave.
Our Values
* AUTHENTIC – We believe that we are at our strongest and most creative when everyone can be their authentic selves.
* CARE – We take care in what we do, are meticulous, and strive to reduce our impact.
* COMMUNITY – One team, one community; we support each other.
* CURIOUS – We ask questions and learn continuously.
* GROW – We take ownership of our careers, set goals, and thrive on challenge.
BUILDHOLLYWOOD is committed to creating an inclusive environment. We welcome applicants from all backgrounds and encourage you to let us know if there are any actions we can take to support an environment where you feel comfortable.
Please let us know if you have any accessibility requirements during the recruitment process. We are always open to ideas that help make our processes more inclusive.
We will not consider applications submitted without a cover letter.
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