Job Introduction
Accounts Assistant
Location : Deby Head Office
Role Overview
The Accounts Assistant is responsible for supporting the day-to-day financial operations of the business, ensuring accurate processing, reconciliation, and control of both purchase and sales ledger activities. The role plays a key part in maintaining financial integrity, supporting cash flow management, and contributing to a smooth and timely month-end close.
Key Responsibilities
Key responsibilities include processing and coding purchase ledger invoices, reconciling supplier statements, managing payment runs (including monthly BACS), maintaining supplier bank details, and registering employee expenses. The role also supports sales ledger activities such as raising sundry sales invoices and actively chasing outstanding debt.
In addition, the Accounts Assistant is responsible for posting bank transactions, reviewing and posting journals, balancing intercompany accounts, raising intercompany recharges, and managing prepayments, fixed assets, and depreciation. The role contributes to monthly close procedures by balancing purchase and sales ledgers and reconciling key control accounts and stock balances.
This position requires strong attention to detail, organisational skills, and the ability to manage multiple deadlines while ensuring accuracy and compliance with internal financial controls.
Core Financial Processes:
1.
Full responsibility for the Head Office purchase ledger function.Invoice coding and processing.Reconcile supplier statements and investigate any variancesReview and investigate all payments any payments on accountProcess & pay employee expensesPrepare the monthly BACs payment runRecovery of Head Office debt.Post Bank transactions for Head Office
Financial Reporting & Reconciliation:
2.
Complete the daily bank reconciliation for the Parts HubRegular review of list of registered documents, ensuring any accruals are in place for month end.Balance the intercompany reconciliationBalance and complete all reconciliations for both the purchase ledger & sales ledger month end closeManagement of prepayments.Monthly reconciliation of allocated balance sheet accounts.Management of central expense trackers and monthly accruals.Assist in maintaining the fixed asset register and completing the annual verification.
Operating Controls:
3.
Ensure the accurate and timely completion of administration and accounting tasks.Maintain high levels of customer satisfaction through professional and efficient conduct.
Communication & Relationship Management:
4.
Develop and maintain professional and positive working relationships with colleagues, customers, suppliers, and external representatives.Maintain clear and effective communication to ensure smooth financial operations.
Compliance & Best Practices:
5.
Ensure adherence to environmental, health & safety, and company policies.Operate within legal and regulatory frameworks.Maintain financial accuracy and transparency in all transactions.
/recruitment