Our Building Services division provides complete Facilities Management of properties throughout the UK, providing mechanical and electrical engineering support, cleaning, catering and grounds maintenance on a planned and reactive basis, using technological solutions to manage our teams in the most efficient ways.
We are looking for a Contract Administrator to join the Commercial Property Maintenance team on one of our projects in London. The purpose of the role will be to ensure that the buildings conform to all legislations whilst remaining functional to all stake holders. Ensuring that all issues are dealt with in a timely manner whilst fully communicated out to all parties. Implementing all activities, direct or sub-contractors ensuring all targets are achieved. Log all financial data and assist the operational and commercial teams in the review of budgets. Dealing with all internal issues and complaints by utilising clear communications. Act as resilience to the Business Support Manager and Senior Contract Manager.
What you’ll do:
* To support both the Commercial and Operational team and always providing a professional service
* To assist in the mobilisation of new contracts including asset verification and site surveys
* Assist in collating financial information for CVR purposes
* Paying subcontractors in line with prompt payment charter including requesting regular statements of account to keep on top of payments.
* Raising orders / general procurement to include requisitions (in oracle) and recommendation forms
* Update cost logs and PPM planner daily with accuracy
* Keeping accurate financial records and ensuring these are continuously up to date
* Reconciling costs that hit the contract including auto receipted suppliers - costs to be captured on cost log
* Liaising with client regarding Debt and providing updates internally
* Work with site team to ensure statuses of jobs on cost log are accurate
* Raise quotations with guidance from the site lead
* Uploading Quotes onto clients CAFM System
* Completing Financial slides on client Monthly Report
* Transferring audit actions into an action plan
* Instructing works once clients PO has been received
* Assist with booking in Subcontractor PPM Services
* Compiling monthly meter readings and sending out to relevant parties
What you’ll bring to the role:
* Educated to at least ‘O’ Level /GCSE in English and Mathematics.
* Experience of working in the maintenance industry
* Experienced in CAFM systems
* An experienced, well-presented and confident person, capable of working on own initiative and providing a professional service to Clients.
* A mature attitude, with the ability to communicate at all levels.
* Ability to prioritise and organise workload effectively.
* Experience of working with FM Contracts, Commercial Contracts / Construction contracts
* Working knowledge of FM Sectors or comparable experience preferred.
* Experience with management of sub-contractors.
* Strong problem solving, decision making and analytical capabilities
* Technical commercial knowledge and decisiveness.
* Experience and competence with key I.T software (Excel, PowerPoint, Word)
Equal opportunities
We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.
We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.
Reasonable adjustments
We would like you to perform at your best at every stage of our recruitment process. Please contact us using recruitment@skanska.co.uk if you require any adjustments that would support you throughout your application.
More information about the role
Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: recruitment@skanska.co.uk
The closing date for this vacancy may be subject to change any time at the sole discretion of the business.
We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.
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