Executive Assistant to Chief Operating Officer
Job ID: 64556
Job Type: Full Time
Category: Administration
Educations: GCSE
Posted: 2025-10-01
Location: Hybrid work in Chester CH
Job Views: 29
Job Description
Executive Assistant to Chief Operating Officer from the Company iAM Compliant. This role is located in the city with hybrid work in Chester CH, United Kingdom. The role is open to job seekers with the latest education / graduate GCSE. This administration vacancy is published for the specified time.
Job Responsibility
* Reports to: Chief of Operations (COO)
* Salary: £35k
Job Purpose: The Executive Assistant provides high-level administrative support to the Company Directors. This role ensures efficient operations and facilitates effective communication within the organization. The Executive Assistant handles confidential and time-sensitive information and is essential in ensuring effective time management for Directors and the Leadership Team. Additionally, the role supports sales administration and eLearning content management.
Key Responsibilities
* Administrative Support
* Manage the Director's calendars, including scheduling meetings, appointments, and travel arrangements.
* Arrange and coordinate meetings and events, including preparing agendas and meeting materials. Supporting minutes and actions as appropriate
* Prepare and edit correspondence, communications, presentations, and other documents.
* Organise and maintain records (filing away key electronic documents)
* Management of expenses
* Arrange travel (domestic and international) including accommodation etc.
* Liaison Role & Communication Management
* Screen and prioritise incoming communications, including emails and phone calls.
* Draft and respond to correspondence on behalf of the Directors.
* Act as a point of contact between the Directors and internal / external stakeholders
* Handle confidential information with discretion and professionalism
* Project Management
* Assist in the coordination and execution of projects as assigned by the COO (example could be supporting the data cleanse on HubSpot)
* Track project deadlines and deliverables.
* Support Heads of Department - ad hoc requests
* Sales Administration Support
* Assist in the preparation and distribution of sales order documents
* Maintain records of sales orders and customer interactions.
* Coordinate with the sales team to ensure timely and accurate processing of sales orders.
* Provide support to the Sales Leadership Team
* Content Management
* Upload and update eLearning content across the organisation's systems and partner platforms.
* Maintain content metadata for iAM Learning and partners
* Support launch of new partners with initial content uploading
* Coordinate with production and partners to manage content distribution and updates
Qualifications and Skills
* Education: degree preferred
* Minimum of 5 years of experience in an administrative or executive assistant role, preferably supporting senior executives.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems and procedures.
* Experience with CRM systems is a plus.
* Excellent verbal and written communication skills.
* Strong organisational skills with the ability to multitask and prioritize work effectively.
* Professional demeanour with the ability to build relationships with internal and external stakeholders.
* Ability to handle sensitive information with a high level of confidentiality.
Job Types: Full-time, Permanent
Pay: £35,000.00 per year
Benefits
* Additional leave
* Casual dress
* Company events
* Company pension
* Enhanced maternity leave
* Enhanced paternity leave
* Flexitime
* Paid volunteer time
* Sick pay
* Work from home
Schedule
* Monday to Friday
Work Location: Hybrid remote in Chester, CH3 5AN
Expected start date: 02/09/2024
Keywords: Chester jobs
Closed Date: 2025-10-31
Company Info: iAM Compliant
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