We are looking for a highly organised HR Administrator to support all stages of the employee lifecycle across YMCA North Tyneside! Once you have successfullypleted your three-month probationary period, you will qualify for their 4-day working week (30 hours still receiving full pay).
Key responsibilities include:
1. Acting as a first point of contact for HR queries and managing the HR inbox.
2. Providing admin support across recruitment, onboarding, induction, training, employee relations and leavers.
3. Preparing job adverts and documentation, working with managers and the Marketing Team.
4. Producing offer letters, contracts, contractual changes and leaver documentation.
5. Coordinating induction arrangements and liaising with IT for equipment and system access.
6. Preparing paperwork for employee relations meetings and taking notes when required.
7. Supporting wellbeing initiatives and contributing to a positive workplace culture.
8. Managing the full leaver process, including exit interviews, equipment returns, IT access removal and issuing final paperwork.
9. Assisting with payroll administration and ensuring accurate data is submitted to Finance and external providers.
10. Managing employee benefits queries and administering statutory leave such as maternity and paternity.
11. Supporting annual benefits renewals and data submissions.
12. Maintaining HR and payroll systems (Ciphr) to ensure accurate,pliant employee records.
13. Trackingpliance documents and mandatory training, and updating HR policies when needed.
14. Maintaining the staff and manager portals and identifying opportunities to streamline HR processes.
15. Conducting HR audits, maintaining HR templates and collating HR data for reporting.
16. Processing HR invoices and supporting general departmental administration.
17. Carrying out any additional reasonable tasks to ensure the smooth running of the HR team.
Experience required
18. Proven HR Administration experience, ideally covering the full employee lifecycle.
19. Payroll confidence to support and administer the payroll process and handle sensitive data.
20. Experience working on HRIS/HR software and strong IT skills in Microsoft Office/Google Suite
21. Good working knowledge of UK employment law and data protection principles (GDPR).
22. Excellentmunication skills, both written and verbal.
23. Proven ability to manage a busy workload, prioritise effectively and consistently meet deadlines.
You will receive
24. Hybrid working with 2 days working from home
25. 5 Weeks Holiday + Bank Holidays
26. Flexible Public Holidays
27. Free Gym Membership to YMCA Gym for you and a family member
28. Discounts at our Café, including Café 1879 and ourmunity Café
29. Discounted fees at YMCA Day Nursery
30. Access to a free and confidential Employer Assistance Programme (suite of legal and health advice)
31. Access to 24/7 GP Helpline
32. Access to Salary Sacrifice Schemes
33. Access to Reward Gateway providing 100’s of retail discounts
34. 2 x Paid Volunteering Days
35. Life assurance of 2x annual salary
36. Group Pension Contribution Scheme