Temporary Receptionist/Office Assistant
All potential candidates should read through the following details of this job with care before making an application.
Location: Dummer, Basingstoke
Salary: £14-£15 per hour
Working Hours: Monday to Friday 8am 4:30pm
Ongoing temporary role with the potential to go permanent
You will join the Facilities team where you will be situated front of house at the Dummer office. Ensuring that the needs of the Company, employees and/or visitors are met and carrying out any administrative duties. You will ensure that basic facilities and a safe working environment are both well maintained and ensure that Facilities Management activities comply with SCGs Policies & Procedures which will include working with the senior management team to plan for future requirements.
Comprehensive training and support will be provided and you will be working alongside a focused and driven team keen to enable your success.
Key Responsibilities:
Assist Chef in the morning to ensure everything is in place for service to commence
Advise Chef daily of pre-order requirements
Assist Chef during busy periods by taking payment
Carry out all admin related to the running of the canteen
Place orders with suppliers, and help with deliveries
Ensure basic facilities and grounds are maintained including overseeing projects
Ensure facilities meet compliance standards and processes
Ensure servicing providers comply with SCG policies and standards
Maintain safe working environment for all employees
Be present, meet and greet guests, advise of arrival and arrange refreshments/lunch
Help visitors to log- Issue and collect passes.
Sign for and distribute daily deliveries/parcels
Assist staff with postage and labelling parcels
Office wide emails to update staff of travel disruptions, lost property, upcoming kitchen arrangements or change of hours, building maintenance
Work with Chef to review menus on a quarterly basis
Liaise with Chef to order produce for Specials
Ensure compliance with legislation
Organise the communication with EHO and handle flags when necessary
Keep staff up to date with any changes regarding the canteen
Cover the canteen when needed
Empty dishwashers in each kitchen and bring all crockery and cutlery to the canteen
Assist with stock take, ordering supplies, and replenishing stock
Serving the buffets for the induction days
Making coffees and delivering lunches to board meetings
Canteen Cost Report Sheets Detail cost of monthly freebies including soup, milk pastries etc.
Arranging meetings with suppliers
Organizing chemical dispenser installation
Updating COSHH folder and SDS
Sit Food Hygiene Course. Then maintain paperwork relating to Food Hygiene processes
Work with the Office Manager on any H&S facilities related issues
Health & Safety walk-a-bout weekly to flag any new issues/concerns
Address any hazards and arrange clearance
Gain quotes for necessary jobs and get the approvals
Arrange job dates/times to work conveniently with the office
Skills and Experience
Positive can-do attitude
Proven problem-solving attitude
Excellent communication skills, both written and verbal
High level of attention to detail with ability to think clearly and analytically
Strong organisational, planning, and time management skills
Ability to work independently and as part of a team
Multi-tasker with ability to juggle multiple responsibilities
High standard of hygiene
Benefits
21 days holiday increasing to 22 days after 3 years and to 25 days after 5 years
Extra day off for your birthday
Buy holiday scheme
Employee Assistance Programme
Free onsite parking
Enhanced company sick pay
Discounted retail vouchers
Reduced gym membership
Annual salary review
SCG mobile benefit
Employee referral bonus
Onsite canteen offering free croissants and freshly made soup
SCG is proud to be an equal opportunities employer. We welcome applications from all parts of the community and are committed to upholding the principles of the Equality Act 2010.
We are committed to supporting applicants with disabilities. We will endeavour to make necessary adjustments to ensure a fair and accessible recruitment process.
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