Preventative Planned Maintenance Coordinator
Salary: £30,000 Per Annum | Location: Windsor Office / Remote | Hours: 40 Hours Per Week | Maternity Cover: 12 months
The Preventative Planned Maintenance Coordinator assists in planning, scheduling, and monitoring preventive maintenance activities across all facilities, equipment, and assets. The role manages maintenance schedules, ensures timely execution, maintains accurate records, and liaises with contractors and internal teams to ensure compliance with regulatory and safety standards.
Job Responsibilities
* Schedule and coordinate routine maintenance tasks for building compliance (fire, electrical, water, etc.).
* Ensure all maintenance complies with internal policies, safety standards, and manufacturer instructions.
* Maintain and update a detailed maintenance calendar for timely task completion.
* Keep internal notes up to date to coordinate team status of compliance.
Record Keeping and Documentation
* Maintain accurate and up-to-date records of all maintenance activities, including service reports and inspections.
* Ensure compliance with company policies by keeping compliance and documentation within expiry dates.
* Maintain contractor insurance details.
Communication
* Communicate with internal departments and contractors to ensure smooth coordination of maintenance activities.
* Act as key contact for maintenance documents, updates, and queries for internal staff.
Data Management and Reporting
* Compile and generate regular reports on maintenance activities.
* Analyze maintenance data to identify trends, potential improvements, and areas requiring additional attention.
Compliance and Safety
* Ensure all PPM tasks are carried out in line with health and safety regulations.
* Assist in audits and inspections to confirm facilities and equipment comply with relevant standards and regulations.
Support Continuous Improvement
* Contribute to continuous improvement initiatives by suggesting improvements to existing maintenance using of systems (Infraspeak).
* Assist in feedback evaluation of service contractors and report any issues to Estates Admin Manager & Executive Group Coordinator.
Personal Qualities
* Leads by example and represents Salutem positively and accurately.
* Takes responsibility for maintaining a no blame culture while ensuring people are accountable and can learn from mistakes.
* Anticipates risks and works across teams to deal and find resolutions.
* Ensures consistent delivery of quantifiably excellent customer service.
* Builds and maintains performance by coaching, mentoring, developing and managing effectively.
Our Core Values
* Supportive: Helping everyone reach their full potential.
* Ambitious: Striving for the best outcomes.
* Loyal: Prioritising our staff and the people we support.
* Unique: Innovating without compromising quality.
* Transparent: Fostering openness and mutual respect.
* Engaging: Partnering with everyone involved.
* Meaningful: Offering fulfilling opportunities.
Why Choose Us?
* Emotional Support: 24/7 Employee Assistance, mental health resources, meditation apps, and bereavement support.
* Medical Support: Free Online GP access, Health Cash Plan, Cancer Cover, and Menopause support.
* Financial Support: Flexible pay with Wagestream, utility bill savings, Money Helper, and Life Assurance.
* Physical Support: Online workouts, Cycle to Work scheme, gym discounts, and National Trust activities.
We have been recognised as a Top Employer 2025 in the United Kingdom. We are a Disability confident committed company. We are dedicated to protecting and promoting the well-being of children, young adults, and vulnerable individuals.
Successful candidates will complete thorough pre-employment checks, including enhanced DBS and overseas criminal record checks where applicable.
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