Commercial Assistant
Sub Division: Defence
Location: High Wycombe
Contract Type: Permanent
Hours: Full Time - 40 hours - Monday to Friday
Creating and maintaining great places to live and work delivered by excellent people who care…
Purpose of Role
We are looking for a highly organised and detail-oriented Commercial Assistant to support the commercial team in delivering a key Ministry of Defence (MoD) facilities management contract.
Job Description
This role is ideal for someone looking to develop their commercial career in a fast-paced, high-profile environment, working closely with Quantity Surveyors and operational teams to ensure effective financial and contractual management.
Responsibilities
Subcontractor & Supply Chain Support
•Assist in the preparation and administration of subcontracts in line with company and MoD requirements.
•Support the coordination of subcontractor performance and commercial review meetings.
•Help review and process subcontractor applications for payment.
•Ensure timely and accurate documentation to support subcontractor payments.
Commercial & Financial Administration
•Support the management of Work in Progress (WIP) and assist in the preparation of financial reports.
•Liaise with operational teams to gather information for job closure and client billing.
•Assist in monitoring contract performance, identifying variances and supporting corrective actions.
•Contribute to the preparation and review of monthly Cost Value Reconciliation (CVR) reports.
Systems & Reporting
•Use Maximo to support job tracking and asset management processes.
•Assist with contract and financial administration using COINS.
•Maintain accurate records in accordance with audit and compliance standards.
•Support the preparation of internal and client-facing reports and presentations.
Essential Qualifications/Skills
Essential
•Previous experience in a commercial, finance, or administrative support role, ideally within the Facilities Management or Defence sector.
•Strong organisational skills and attention to detail.
•Proficiency in Microsoft Excel, including basic data analysis and reporting.
•Good communication and interpersonal skills, with the ability to work collaboratively across teams.
•Willingness to learn and develop within a commercial environment.
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.
We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.
Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.
Should you require any reasonable adjustments to be made as part of the application process please contact us directly.
VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.