Job Description The purpose of this role is to support the efficient operation of the PX organization by performing a variety of administrative and clerical tasks. They are crucial in ensuring that the PX organization runs smoothly and efficiently, allowing other employees and executives to focus on their primary responsibilities. You will also help manage the London office activities and ensure that employees feel welcomed, supported, and equipped to succeed. As the first point of contact for employees’ workplace needs, you'll be on site fostering a culture of inclusivity, engagement, and seamless support across the organization. This position blends hospitality, people operations, and administrative support to enhance employee satisfaction and success. The ideal candidate will be highly self-motivated and disciplined, with a natural ability to communicate and to work independently while delivering results with minimal supervision. Key responsibilities: Administrative Assistant responsibilities Support administrative processes related to PX and leadership operations Raise and manage Purchase Orders (POs): from creation, to receipting, to closure Support the PX team with scheduling, document preparation, and general administrative tasks (such as org. charts, All Hands calls, newsletters, and more!) Coordinate travel, process expenses, meeting logistics, and diary management when required Properly document decisions, action items and circulate them to attendees. Assist with onboarding new starters, coordinating with IT to ensure timely delivery of equipment and peripherals Maintain confidentiality and handle sensitive information with discretion Office Coordination responsibilities Ensure the smooth day-to-day running of the London office Serve as the first point of contact for building management, Workplace Experience, and vendors Be available onsite (sometimes at short notice), especially during visits from the Global Leadership Team (GLT) Oversee office maintenance, supplies, and facilities management, ensuring a welcoming and well-functioning workspace Manage catering orders, meeting room set-ups, and hospitality for in-office events or leadership visits Support company culture initiatives and engagement activities to enhance the employee experience Assist with health and safety procedures and compliance requirements General responsibilities Partner with departments like IT, PX, Finance and Legal to ensure local complicate and support to deliver a smooth and efficient employee experience. Act as the go-to resource for employee inquiries, helping resolve concerns, answering questions, and providing guidance on company policies, benefits, and resources. Support remote and hybrid employees by providing resources and tools for a productive and connected remote work experience