WELCOME TO LINAKER
Welcome to Linaker — where people, purpose and operational excellence come together.
As our business continues to grow across the UK, the scope of our operational and people support functions has naturally expanded too. This role has developed significantly to reflect those needs, and we're now looking for a People & Operations Coordinator who can take forward this broader remit and continue providing the essential support that keeps our teams equipped, connected and ready to deliver.
ABOUT THE ROLE
The People & Operations Coordinator plays a key role in supporting the essential assets and processes that enable our people to do their jobs — from vehicles and tools to uniforms, onboarding and office support. You'll work closely with the Fleet Manager, People Team and operational leads to ensure everything runs smoothly, records are accurate, and colleagues have what they need to perform at their best.
This is a varied, fast‑paced role that requires strong organisation, excellent communication and a proactive approach. It's ideal for someone who enjoys being the "go‑to" person and takes pride in keeping things running seamlessly.
WHAT YOU WILL BE RESPONSIBLE FOR
Fleet Administration
· Support the Fleet Manager in overseeing fleet operations, ensuring vehicles are maintained, serviced, and compliant with regulations.
· Conduct driving licence checks for all new starters and maintain accurate audit records.
· Keep detailed vehicle usage, servicing, and insurance records, ensuring accuracy in compliance reporting.
· Assist with vehicle procurement, including liaising with suppliers and maintaining cost-effective fleet operations.
· Track fuel usage, maintenance costs, and fleet expenditure, providing data-driven insights for optimisation.
· Support the development and enforcement of fleet policies, including safety regulations and compliance protocols.
· Conducting regular audits and inspections to ensure vehicles are in optimal condition.
· Conduct data analysis and reporting using Excel, generating insights into fleet usage, cost management, and operational efficiency.
· Work alongside our insurance provider to ensure vehicles are adequately covered and claims are managed efficiently.
· Assist with de-fleeting of vehicles as and when required.
People Asset Support (Tools, Uniforms and Equipment)
· Tool allocation and calibration – Administer tool distribution, ensuring inventory is tracked and calibration schedules are properly maintained.
· Uniform management – Oversee uniform requirements for new starters and existing employees, coordinating procurement and replacements.
· Audits and compliance – Conduct regular audits across fleet operations, equipment tracking, and uniform management, ensuring compliance with company standards.
· Administrative support – Utilise Excel and fleet management systems to maintain records, generate reports, and support operational efficiency.
New Starter Welcome & Induction Support
· Act as a key point of contact for new starters into the Haydock office, ensuring they feel welcomed and supported from day one.
· Coordinate induction logistics, including preparing equipment, uniforms, vehicles and access requirements.
· Work closely with the onboarding team to ensure DBS checks, references and compliance documentation are completed.
· Ensure new starters receive the correct tools, information and support to settle into their roles smoothly.
· Maintain induction records and support continuous improvement of the onboarding experience.
Office Management
· Act as the day‑to‑day point of contact for office support at Haydock.
· Ensure office supplies, consumables and equipment are stocked and available.
· Liaise with maintenance teams and contractors for any office repairs or requirements.
WHAT WE ARE LOOKING FOR
· Highly organised and detail-oriented – Strong ability to manage records, audits, and reporting with precision.
· Analytical thinking – Ability to assess data trends and provide insights for efficiency improvements.
· Versatile and adaptable – Comfortable managing a diverse workload across fleet, tools, and uniform administration.
· Stakeholder engagement – Strong communication and coordination skills with internal and external teams.
· Experience in fleet administration or operational coordination (desirable).
· Understanding of vehicle maintenance or compliance – Basic knowledge of vehicle servicing and repair (desirable).
· Compliance and auditing – Experience managing driving licence checks, audits, and compliance documentation.
· Tool and equipment management – Familiarity with tool allocation, tracking, and calibration processes (advantageous)
· Uniform and inventory management – Experience managing uniform distribution and stock tracking (advantageous)
· Confident managing multiple workstreams in a fast‑paced environment with shifting priorities.
· Resilient, adaptable and calm, especially when dealing with fast‑moving operational demands or last‑minute changes.
· Strong Excel and data administration skills, including reporting and analysis.
· Clear, confident communicator who can build positive relationships across teams and with external partners.
· Warm, people‑focused approach to welcoming and supporting new starters.
· Comfortable working independently, taking ownership and seeing tasks through.
· Background in engineering, FM or operational environments (highly desirable).
· Valid UK driving licence – Essential for the role.
· Flexibility to travel across different sites as required.
THE PACKAGE
· A competitive starting salary with annual pay reviews.
· Days holiday plus bank holidays.
· Plenty of opportunity for progression.
· Flexibility for hybrid working.
· Health care available after a qualifying period.
EQUAL OPPORTUNITIES
Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome
Applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
INTERESTED
This role would suit someone who has a passion for vehicles and processes and wants to be a big part of a key function within a national business.
If you think we're a match – click apply now We look forward to hearing from you.