1. Job Purpose
To provide comprehensive support across purchasing, accounts, supplier liaison, and general office administration. The role ensures accurate financial processing, timely supplier payments, and smooth daily operational support for the wider team.
2. Key Responsibilities
Purchasing & Supplier Support
• Raise purchase enquiries and Purchase Orders (POs); send POs to suppliers.
• Set up new supplier accounts and maintain supplier communication.
• Process online card purchases and reconcile monthly credit card statements.
• Check delivery notes and steel certificates for accuracy.
• Support pricing checks against cost sheets.
Finance & Purchase Ledger
• Process purchase ledger entries in Sage, including invoices, delivery notes, and coating orders.
• Process supplier payments through Sage and online banking.
• Resolve invoice queries with suppliers.
• Handle petty cash and complete monthly reconciliations.
Credit Control
• Manage customer accounts, payment reminders, and reconciliations.
• Monitor outstanding balances and follow up on overdue accounts.
• Support cash flow management through timely collection of receivables.
• Liaise with internal teams and customers to resolve payment queries.
General Administration
• Answer calls and provide general office support.
• Assist with credit control, cash flow updates, filing, and year-end archiving.
• Support senior staff with ad hoc administrative and stock-related queries.
3. Knowledge, Skills & Experience
• Proficient in Sage (purchase ledger, payments, journals).
• Experience in purchasing and supplier management.
• Knowledge of payroll processes (weekly and monthly).
• CIS processing experience beneficial.
• Strong communication and organisational skills.
• High attention to detail and accuracy.
• Ability to manage time effectively and work independently.
4. Key Working Relationships
• Finance Manager
• Suppliers and subcontractors
• Payroll service provider
• Internal staff across operations and management