Transport Support Unit, RASC Lines, Shorncliffe, Folkestone, Kent. CT20 3EZ Job Summary The Ministry of Defence employs over 50,000 Civil Servants. Within that, with responsibility for an annual budget of over £10bn, the Army is a major part of the Ministry of Defence and one of its largest operating centres who employ around 12,000 Civil Servants located at over 300 locations supporting the 110K regular and reserve soldiers across the Army. This Civil Service workforce is diverse, with many different functions and professions ranging from police officers, security guards, trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. Working as a member of a small team, the Shorncliffe Station Support Unit (SSSU) provide direct assistance to the Shorncliffe Station in the delivery of daily business outputs. We need a candidate confident when working independently who also knows when to seek advice as required. We offer experience working in a large organisation with excellent opportunities for training and support. In a culture encouraging inclusion and diversity environment. There are opportunities to progress to other positions. This post is advertised at 37 hours per week. DVLA access code required to check driving licence https://www.gov.uk/view-driving-licence. Job Description The primary role will be to manage the drivers, ensuring they are compliant to drive at all times. Ensure that local policies regarding transport are updated as required and that staff are aware of any changes. You will investigate any accidents and near misses and carry out any familiarisation training as required. Main Role Responsibilities: Responsible for the daily supervision and administration for all drivers including liaising with the Line Manager (LM) with any personnel matters that may arise Ensure that the training, welfare for drivers is satisfactorily met Maintain Drivers’ Motor Transport Standing Orders, ensure all drivers read and understand them Ensure that Drivers always comply with accepted Civil Service standards of behaviour and dress code Hold regular meetings with drivers ensuring they are aware of current policies and procedures Awareness of overtime records, ensuring compliance with Working Time Directive and Drivers Hours Monitor Driver Hours ensuring adherence with policy and checking driver’s record’s weekly Ensure driver’s education and compliant with policy, Civil law and Highway Codes pertaining to driving duties and that all records of compliance are recorded on My Drive. Complete Monthly summaries for Vehicle Utilisation Records, submit any discrepancies to LM Investigate speeding and inappropriate driving reports, report any anomalies to LM for further investigation/discipline Liaise with the Detachment Commander on all matters concerning breeches of discipline and welfare issues Approve and maintain leave and duty rosters Enter and download information on the Clarity transport booking system Assist Traffic managers with planning drivers’ tasks Responsible for the cleanliness of the Transport Support Unit (TSU) lines and all fleet vehicles Responsible for all Unit equipment including consumables As a last resort you are to carry out driving duties as required, and any other duty connected with the grade Carry out the duties of a Driver Supervisor, supervising up to ten Skill Zone 2 drivers ensuring that daily administrative tasks are completed correctly That drivers are compliant to drive all TSU vehicles Drivers have completed all appropriate and mandatory training, and their records are recorded correctly on MyDrive and MyHR Assist with the training and guidance of driving staff, ensuring that unit Motor transport Standing Orders/MOD regulations are complied with Ensure that all vehicles and working/parking areas related to the TSU are always clean Ensure that all Health & Safety requirements are complied with Investigate any TSU related accidents That drivers adhere to the working and driving time regulations Carry out appropriate training form themselves and helping others within their team Ensure that all mandatory training is completed and that all professional qualifications remain current. The primary role will be to manage the drivers, ensuring they are compliant to drive at all times. Ensure that local policies regarding transport are updated as required and that staff are aware of any changes. You will investigate any accidents and near misses and carry out any familiarisation training as required. Main Role Responsibilities: Responsible for the daily supervision and administration for all drivers including liaising with the Line Manager (LM) with any personnel matters that may arise Ensure that the training, welfare for drivers is satisfactorily met Maintain Drivers’ Motor Transport Standing Orders, ensure all drivers read and understand them Ensure that Drivers always comply with accepted Civil Service standards of behaviour and dress code Hold regular meetings with drivers ensuring they are aware of current policies and procedures Awareness of overtime records, ensuring compliance with Working Time Directive and Drivers Hours Monitor Driver Hours ensuring adherence with policy and checking driver’s record’s weekly Ensure driver’s education and compliant with policy, Civil law and Highway Codes pertaining to driving duties and that all records of compliance are recorded on My Drive. Complete Monthly summaries for Vehicle Utilisation Records, submit any discrepancies to LM Investigate speeding and inappropriate driving reports, report any anomalies to LM for further investigation/discipline Liaise with the Detachment Commander on all matters concerning breeches of discipline and welfare issues Approve and maintain leave and duty rosters Enter and download information on the Clarity transport booking system Assist Traffic managers with planning drivers’ tasks Responsible for the cleanliness of the Transport Support Unit (TSU) lines and all fleet vehicles Responsible for all Unit equipment including consumables As a last resort you are to carry out driving duties as required, and any other duty connected with the grade Carry out the duties of a Driver Supervisor, supervising up to ten Skill Zone 2 drivers ensuring that daily administrative tasks are completed correctly That drivers are compliant to drive all TSU vehicles Drivers have completed all appropriate and mandatory training, and their records are recorded correctly on MyDrive and MyHR Assist with the training and guidance of driving staff, ensuring that unit Motor transport Standing Orders/MOD regulations are complied with Ensure that all vehicles and working/parking areas related to the TSU are always clean Ensure that all Health & Safety requirements are complied with Investigate any TSU related accidents That drivers adhere to the working and driving time regulations Carry out appropriate training form themselves and helping others within their team Ensure that all mandatory training is completed and that all professional qualifications remain current. Person specification The job holder will be reliable, with a proactive approach to the delivery of tasks with an awareness that they will be always representing the Unit. Essential Skills Required: Full UK driving licence including B1, C, C1, D1 and D categories. Excellent communications skills and to be highly motivated at all times. Engage professionally with staff and customers from inside and outside of the Unit, at all levels in the conduct of their duties. Able to supervise staff and manage transport policies and directives. Very good knowledge of road transport management A willingness to learn new skills in connection with your role and grade. Desirable Criteria: Previous driving and managerial experience within the MOD. Licences Full UK driving licence including B1, C, C1, D1 and D categories. Behaviours We'll assess you against these behaviours during the selection process: Managing a Quality Service Delivering at Pace Making Effective Decisions We only ask for evidence of these behaviours on your application form: Managing a Quality Service Alongside your salary of £25,180, Ministry of Defence contributes £7,294 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance. Other Benefits For Army Civil Servants Include: 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service Highly competitive pension scheme Personal and professional development of skills Alternative working patterns for many roles Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle. Enhanced parental and adoption leave 6 days special leave per year which can be used for volunteering activities Learning and Development We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role. A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Free parking Eligibility for gym/swimming pool and squash membership On site Pay As You Dine facilities and food outlets Scenic countryside and sea views. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates will be required to provide a statement of suitability. (250 - Word count) Please detail in no more than 500 words how you meet the essential skills criteria. At sift, you will be assessed against your Statement of suitability and the following behaviour:- Managing a quality service At interview, you will be assessed against the following behaviours:- Delivering at pace Making effective decisions Where a large number of applications are received, an initial sift will be conducted based on the evidence you provide in support of Managing a Quality Service Your Personal Statement will only be reviewed if you are successful at this initial sift. You will need to share you licence information at interview DVLA access code required to check driving licence https://www.gov.uk/view-driving-licence. Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs. Medical required if successful at interview. Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Medical Successful candidates will be expected to have a medical. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : Clive Prickett Email : Clive.Prickett141@mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.