Title: Administrator
Type: 12 month contract
Hours: Part Time (approx. 4 days a week Monday - Friday)
Location: Inverness
Salary: approx. £25,000 (pro rata)
Details:
Our client is looking to appoint an experienced Administrator on a part time permanent basis to be based in Inverness approximately 4 days per week with a degree of flexibility. The aim and purpose of the role is to provide administrative support to the Directors and clients. Experience of a professional services office environment is preferred along with the ability to manage a busy and varied workload.
Specific duties include:
* Assist day to day administration tasks in support of the team.
* Develop a working relationship with clients and additional contacts.
* Answer telephones in a polite and respectful manner.
* Recording and checking of any client detail changes.
* Act on email instructions via the Directors, received from clients.
* Keep abreast of CPD as required by Compliance.
* Ensuring that data is up to date and that adequate records are maintained.
* Obtain an in-depth knowledge of the services offered to clients by the company.
* Provide clients with all relevant information, ensure that information provided is clear and fair.
* Attend company presentations/meetings as required.
* Collate & prepare Valuations and assist in the calculation of fee invoices.
* Assist the Team in the collation of Money Laundering documentation.
* Skilful and comprehension use of Excel, Word.
* Assist with written communication to clients, accountants, solicitors and other professionals with regard to client holdings.
* Liaise the Back-Office Teams.
* Assist with Scanning and Filing.
* Prepare Reports for the Directors, provide analysis and check for accuracy.
* Providing accurate valuations for the Directors ahead of client meetings.
Educational/Experience Requirements:
* Strong administrative skills.
* Efficient computer skills.
* Able to ensure that internal rules and procedures are adhered to and that at all times, strict compliance with the regulators rules are adhered to.
* Undertake continual professional development through training as required.
Personal Specification and Competencies:
* Interpersonal skills good interpersonal skills in handling clients and colleagues alike.
* Ability to work effectively as part of a team.
* IT/Organisational skills.
* Good organisational skills, excellent timekeeping, attention to detail and self-discipline, thorough knowledge and experience.
* Ability to assess information, review options, make appropriate decisions and understand consequences within a regulated environment.
* Resilient and able to work in a fast paced, pressurised environment is paramount.
Initiative:
* Capable of taking responsibility for own work and actions and can show initiative and resourcefulness.
* Able to work with a degree of day to day autonomy.
Communication:
* A high level of written and verbal communication skills and the ability to communicate well at all levels in a clear, appropriate and timely fashion combined with the ability to prioritise workload.
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