Role Title: Accounts Payable Assistant
Location: Bournemouth + Hybrid
Salary £23, to £25, + Bonus
About You
We are seeking to appoint a motivated individual to the role of Accounts Payable Assistant to join our Finance Team on a 12 month Fixed Term Contract.
You will possess a dedicated working style with the drive and enthusiasm and a proven track record working with the day-to-day finances of a busy organisation, with a particular focus on purchase processing and undertaking the preparation and posting of the purchase ledger for Head Office entities on a timely basis to meet month end reporting deadlines. The successful candidate will likely be working towards a chartered qualification (CIMA/ACCA) and will be supported and developed throughout their professional studies.
This role will suit a person who has a dedicated working style with the drive and enthusiasm to improve processes and to see a task through to completion. Acting as a member of the Accounting & Reporting Team they will take pride in the service provided to both internal and external customers, and as such must be a strong communicator and have the ability to comply with strict monthly processing and reporting requirements.
The role requires significant communication and liaison at different levels across the organisation and it is important that these contacts should be managed effectively and co-operatively.
The Role
Key Responsibilities:
1. Process proforma’s and one off payment requests when required
2. Reconcile supplier statements of account as required
3. Perform a system-led match of Purchase Order to Goods Received Note to Invoice as required reverting to a manual match if necessary
4. Resolve purchase ledger queries from suppliers/authorisers as they arise through the mailbox
5. Liaise with Divisions to resolve payment queries
6. Undertake document preparation and scanning activities
7. Assist with any external auditor queries
8. Assist with various other regular monthly accounting tasks as required
9. Operate as a first level of support for system queries from the business in relation to the purchase to pay process
This role can accommodate an agile working arrangement and you will be required to work at least 2-3 days a week, including every Wednesday, in our Head Office in Bournemouth.
Benefits
Financial:
10. Competitive salary and bonus scheme
11. Company pension scheme
12. Life Assurance
13. Professional qualification paid for
Lifestyle/Health & Wellbeing:
14. 24 days holiday plus Bank Holidays
15. 2 fully paid volunteering days per year (supported by the McCarthy Stone Foundation)
16. Health benefits such as Remote GP, 24/7 access to EAP Services (including counsellors and legal advisors) and eyecare voucher
17. Colleagues Benefit Booklet with a range of store offers discounts and promotions
18. Family Friendly Policies
Your Attributes
You will bring:
19. Effective communication, team working and organisational skills
20. Ability to work effectively alone or as part of a team
21. Logic, reasoning, and problem-solving abilities
22. Strong verbal and written communication skills
23. Self-starter – ability to show initiative and work on their own to achieve department and business objectives
You will have:
24. Proficient in Microsoft Excel
25. Experience in supplier communications is desirable together with knowledge of finance transactional processing on a finance system.
26. An understanding of basic accounting concepts such as double entry bookkeeping is essential
27. Knowledge of the Construction Industry Scheme is desirable
28. Ability to plan, prioritise and meet tight deadlines
29. Positive and enthusiastic attitude with the drive to improve processes and see a task through to completion
30. Self-motivated and a quick learner
31. A team player who is happy to assist others with ad hoc tasks
32. Flexible and adaptable in ability to learn new systems and skills quickly
33. Strong record of achievement and task completion