AJ Chambers are working with a top International Law Firm who has an exciting opportunity for a Legal PA to join the Private Wealth team in their prestigious offices in the City of London.
The role will be full time on a hybrid working pattern.
Project Co-ordination
Distribute and co-ordinate appropriate support for specific client projects
Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks
Identify and act upon process improvements across the team to enhance both internal and external client services
Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner
Financial
Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts
Process invoices and expenses on the online system, currently Chrome
Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach
Produce standard financial and time reports through the system
Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner
Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
Supervise Client Services Administrators’ record keeping and general filing tasks
Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods)
Conflict searches, file opening and risk assessment forms
Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager
Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
Accurate typing speed of at least 60 words per minute
Advanced knowledge and experience of using Software including all Microsoft Office packages