Job Description
This role offers an opportunity to contribute to the strategic heartbeat of the organisation.
Reporting to the Deputy Company Secretary, you’ll play a key role in the team as we manage Board and Committee operations and support high-level decision-making processes, maintain statutory records, ensure company compliance, and deliver shareholder services.
This role is ideal for a detail-oriented professional with a passion for corporate governance, who thrives in a fast-paced and collaborative environment and has a knack for navigating complexity.
This is a permanent role to be based at our London office, or at our Harrogate office, Yorkshire.
As a Company Secretarial Assistant, your responsibilities will include among others,
* To support with Group board and committee meeting preparations including collating agendas, following up on reports for meeting packs, collating meeting packs and their distribution, catering, room bookings, coordination of meeting presenters/attendees
* To work independently in undertaking Board administration for a number of Subsidiary Boards and Committees, managing the end-to-end meeting cycle, including liaising with Chairs’ to agree agendas and preparing minutes
* To deal professionally and effectively with internal and external contacts including board members and other senior individuals
* Lead on the arrangements and drafting of formal documents in relation to annual LLP Members’ meetings and subsidiary AGMs
* Maintain, with appropriate oversight and support, registers to accurately record share and share award movements
* Ensure that cash and share transactions are monitored and funds are received and reconciled in a timely manner
* Analyse share related data from internal and external sources in order to produce quality reporting for senior management and finance
* Assist in the preparation of data required for annual share plan tax filings
* To assist with the departments responsibilities in relation to M&A, including transaction-related and integration tasks
Qualifications
Skills and Experience
To be successful in this role, you should have
* Demonstrable experience in a Company Secretarial role
* Excellent time management and flexible approach to working
* Ability to work effectively as part of a team
* Planning & organising skills including managing priorities to deadlines
* Excellent verbal and written communication skills
* Ability to work independently
Desired:
* Working towards (or have achieved) CGI qualification
Additional Information
As a colleague here at S&W you will have access to benefits that include
* Competitive salary
* Private medical insurance
* Life assurance
* Pension contribution
* Hybrid working model (role dependent)
* Generous holiday package
* Option to purchase additional holiday
* Shared parental leave
* Fully funded training towards professional qualifications
* Cycle to work scheme
* Season ticket loan
* Eye care support
We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At S&W we have a wide range of highly active employee resource groups and we’re delivering multiple diversity, equity and inclusion initiatives across the organisation. It is our commitment to provide a workplace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment.
We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.