Job Description
We are looking for a confident and experienced Office and Facilities Manager or Executive Assistant to join our Bingham-based client. This is a fantastic opportunity to become a key member of a growing business that offers long-term job security. This role combines traditional office and facilities management with an element of HR (around 20%), and requires someone who is self-assured, proactive, and comfortable working independently while supporting a dynamic team.
The successful candidate must be proactive and comfortable taking ownership of a wide range of responsibilities across office management, facilities, HR, and executive support. You will play a pivotal role in the smooth running of the business and must be confident interacting with staff at all levels, external stakeholders, and senior leadership.
This is not just a diary management role, it’s a hands-on, business-critical position.
Monday-Friday
£35-50k depending on experience
Office based in Bingham
The Role:
1. Confidently manage a range of HR duties, including onboarding, drafting contracts, handling holiday and sickness records, performance reviews, and managing disciplinaries and grievances
2. Oversee day-to-day office and facilities operations, including managing cleaning, maintenance, and liaising with utility providers; stay on top of utilities bills and ensure compliance with health and safety standards. You will have knowledge of council tax
3. Maintain oversight of the company fleet – ensuring MOTs, servicing, insurance, and tax are all up to date
4. Act as a key point of contact for external stakeholders such as solicitors, insurers, and medical service providers
5. Make decisions with assurance and efficiency, ensuring smooth operations across all areas of responsibility
The Candidate:
6. HR experience
7. 5+ years proven experience in office management, facilities management, EA
8. Experience dealing with facilities management – knowledge of utilities and health and safety
9. Current or previous role is Office Manager or Executive Assistant
10. Strong organizational, multitasking, and time management skills.
11. Excellent communication skills (both written and verbal).
12. Ability to manage relationships with a wide range of suppliers, contractors, and staff.
13. Knowledge of health & safety regulations and building maintenance
14. Strong IT skills
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