Job Title: Office Services Executive
Location: London
Reports to: Office Services Manager
About the Company
gunnercooke is a Top 75 law firm recognised by over 80 industry awards. Launched in 2010, the firm has rapidly grown to over 500 lawyers across 14 global offices in the UK, US, Germany and Austria. Our breadth of expertise covers some of the most interesting and important emerging disciplines, from ESG and charity law, to blockchain and competition.
Collaboration is at the forefront of our award-winning culture and is what sets our firm apart from the rest. gunnercooke operates as a fee share model meaning our professionals join as self-employed advisors, free to design and develop the practice they’ve always wanted. Our firm brings together the most ambitious and commercially-minded people, who build and work in dynamic teams of their choosing, to best suit their clients’ needs.
Our purpose is simple; to deliver a positive impact for our clients, provide a better life for our people and to leave a better world than we found. Our charitable arm, the gunnercooke foundation, enables us to directly engage with communities on social issues and to help charitable organisations grow.
The Role
We are looking for an efficient Office Services Executive to join our busy post team in London. The successful candidate will ensure the post is processed efficiently and correctly, as well as undertaking other administrative tasks to help lawyers run their practices effectively. The role requires excellent client service and administration skills. Previous experience in the legal sector is desirable but not essential.
Responsibilities
* Assisting with partner requests regarding important documentation.
* Processing incoming and outgoing post accurately and efficiently.
* Working with the Office Services Manager to ensure the smooth running of the office.
* Organising outsourcing solutions for partners where required.
* Supporting partners with client hospitality including meeting and greeting clients, setting up meeting rooms, providing refreshments and being on hand to deal with any ad hoc requests.
* Assisting with the assembly and delivery of important court documents.
* Managing courier bookings.
* Liaising with the building team to manage bookings of external meeting rooms and events.
* Various administrative tasks include binding, photocopying, scanning, paginating and filing.
The Person
We are looking for an organised and efficient individual with excellent Microsoft Office skills and a good understanding of the mechanics of an office. A helpful and approachable individual with excellent interpersonal and client service skills. Confident building relationships with first-rate written and verbal communication skills. Must have good attention to detail and good time management skills. A willingness to get to know and understand our business and its values. A team player who can also work under their own initiative. Ability to balance and prioritise workload and take responsibility for tasks. Passionate about working and delivering to a high standard.
Personal Attributes & Skills
* Excellent customer service, with a can-do attitude
* Be able to communicate effectively and clearly with a variety of stakeholders with a high level of professionalism and integrity
* High level of administration and IT skills
* Ability to stay organised and adapt to changing tasks on a daily basis
* Proactive, problem-solving, solution focused approach
* Work confidently in a busy team office environment