Bid Coordinator Job in London
Bid Coordinator Job in London supporting high-profile hospitality and design projects within a creative, design-led studio. This role offers exposure to major client pitches, close collaboration with senior stakeholders and the opportunity to play a key role in winning new work.
This international design practice delivers distinctive interior architecture and design solutions across hospitality, F&B, spa and large-scale hotel projects. With a strong emphasis on collaboration, quality and integrated design thinking, the studio supports a global client base and offers a professional, fast-paced environment with clear development opportunities.
Role & Responsibilities
1. Log new leads, RFIs, RFPs and PQQs into the CRM system and maintain accurate records
2. Monitor the business development inbox and distribute enquiries internally in a timely manner
3. Coordinate RFP and proposal responses by liaising with creative, project and senior stakeholders
4. Schedule internal meetings, gather content and ensure submission deadlines are met
5. Identify and flag non-standard RFP terms and coordinate legal input where required
6. Compile proposal content including company information, team CVs, case studies and visuals
7. Format and finalise proposals and presentations using Microsoft Office and PowerPoint templates
8. Track proposal progress and maintain organised submission records
9. Support the preparation of tailored client presentations and pitch documents
10. Maintain and update portfolio materials, CVs and case studies alongside Marketing
11. Assist with managing the image library and marketing assets
12. Maintain accurate CRM data including leads, contacts and opportunities
13. Produce pipeline and opportunity reports for business development meetings
14. Review and update operator and stakeholder distribution lists
Required Skills & Experience
15. 1–5 years’ experience in a bid coordination, proposals or business development support role
16. Excellent organisational and time management skills
17. Strong written and verbal communication skills
18. Proficient in Microsoft Word, Excel, Outlook and PowerPoint
19. Basic knowledge of Adobe InDesign and Acrobat preferred
20. Familiarity with Salesforce or similar CRM systems advantageous but not essential
21. Ability to manage multiple deadlines and work effectively under pressure
22. Right to work in the UK
What you get back
23. Salary £40,000–£45,000
24. Hybrid working after probation, subject to project requirements and internal approval
25. 21 days holiday plus bank holidays
26. Additional holiday entitlement increasing by 1 day per year up to 25 days
27. Private medical cover
28. Dental and optical cashback scheme
29. Cycle to work scheme
30. Retailer discount programme