Salary: £27,319 to £28,031 with progression to £29,588 per annum pro rata
Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.
Closing Date: 05 March 2026
The Role
We have an interesting opportunity for an Education Assistant to join our team on a part time basis.
You will be based at our Newcastle-upon-Tyne campus that has fantastic transport links and state of the art facilities.
We are looking for someone with skills in:
1. Communication – written, oral and able to demonstrate empathy,
2. IT – Microsoft packages
3. Organisation and prioritisation
To provide administrative support to the School of Medicine administrative team with a focus on Student Selected Components (SSC) and Specialist Topics.
For further details please contact
Key Accountabilities
4. To provide administrative support to the education function of the School across the full student lifecycle (from registration, through progression to completion)
5. Responsible for determining and inputting amendments to annual documentation such as modules (Specialist Topics from November – May) and regulations, seeking advice from academic colleagues where necessary
6. Acting as expert user of the various University systems, and for training other staff where appropriate
7. Responsible for ensuring up to date information is uploaded to the appropriate University systems. In addition, to be responsible for inputting updates of teaching materials on University systems as they arise, and the timely distribution of materials to staff and students
8. To participate in the organisation of the processes necessary to deliver successful and effective programmes of study for all medical students, and to provide support and taking responsibility for a number of key areas within the Medical Student Office. This includes the collation, production and dissemination of appropriate information to students and staff in respect of Student Selected Components using a Web based system
9. To request, collate, edit and produce course information from academic staff relating to various modules within the Undergraduat programme of study, such as the Specialist Topics
10. Where appropriate to act as secretary to designated meetings (such as the Intercalation bursary meeting in February and Specialist Topics meetings throughout the year,) including agenda preparation and circulation, minute taking and monitoring progress of actions
11. To oversee the yearly Celebrating Success event- June-November (depending on when the event is held)
12. To oversee the electronic Staff Development booking and reporting system with respect to setting up workshops, sending and tracking invitations, as well as uploading training materials and send details to all LEPs. This also requires good knowledge of Microsoft Teams
13. To oversee the organisation of the yearly Clinical Teaching Forum, a full day of workshops open to all clinical teachers associated with Newcastle University MBBS curriculum
14. To plan and organise the induction programmes for students in Years 3-5 including the Year 4 Careers Day and Year 5 Jobs Fayre
15. Any other duties within the scope and general nature of the grade which may be required. This includes some flexibility in working hours and may include occasional weekend working (in the region of two Saturdays per year)
The Person
Knowledge, Skills and Experience
16. Relevant experience in a previous clerical or administrative role
17. Working knowledge of relevant systems equipment, processes and procedures including standard software packages
18. Excellent organisational skills with the ability to use initiative, resolve problems independently and manage conflicting priorities
19. Good level of literacy and numeracy skills
20. Ability to communicate clearly both orally and in writing and be able to tailor content to different audiences
21. Good I.T. skills, i.e. good working knowledge of Microsoft Office products including Excel, Word, Outlook, and PowerPoint, and Teams
22. Ability to analyse data
23. Familiarity with work priorities and those of colleagues
24. Ability to learn and understand relevant University policies and procedures, as they affect the role
25. Be able to work quickly and accurately to tight deadlines, paying attention to detail
26. Ability to train/develop and supervise other staff. (Desirable)
Qualifications
27. English Language and Mathematics at GCSE Level 4 (or equivalent) or vocational qualifications, plus work experience in a relevant administrative role; or substantial relevant work experience in the unit or a comparable setting
Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition, we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 29102