Social network you want to login/join with:
We are seeking a highly organised and proactive Executive Assistant to support our directors and a dynamic team of Interior Designers and Design Managers within our London studio. This role also supports our Quality Assurance and Health & Safety teams.
The primary focus of this role is to provide seamless administrative support to designated Principals, Directors, and their teams, enabling the smooth running of day-to-day business activities. The successful candidate will play a pivotal role in coordinating meetings, managing diaries, arranging domestic and international travel, and supporting the administration of a diverse portfolio of national and international projects.
In collaboration with Studio Directors and BDP London’s Marketing team, you will also help maintain project and personnel databases to ensure relevant experience is accurately reflected in bids. You will assist in preparing high-quality project reports, submissions, and presentations, often to tight deadlines.
Key Responsibilities (including but not limited to)
· Ensure compliance with BDP’s project administration processes.
· Manage diaries and schedule meetings, including room bookings and refreshments via Cloudbooking, and issuing invites through Outlook.
· Coordinate travel arrangements through our travel provider, including flights, trains, car hire, accommodation, visas, and currency.
· Support the preparation and distribution of business and project documentation (e.g. reports, meeting minutes).
· Organise team development reviews, expense submissions, and social events.
About us
BDP is a leading, global, multidisciplinary design practice united by a shared purpose: to design a world that’s built for good. For more than 60 years, we've been solving problems, creating innovative spaces, and pushing the boundaries of what’s possible. From the start, we've been pioneers in the world of design, and our legacy is built on the meaningful, people-centred places we've brought to life.
We are a diverse, international practice of architects, engineers, designers, and urbanists. We work closely with our clients, users, and communities to craft spaces for living, working, learning, and enjoying life across the globe. With studios spanning the UK, Ireland, Europe, Asia, and North America, our reach is as broad as our expertise. And since joining forces with Japan’s Nippon Koei in 2016, our ability to deliver integrated, impactful design has only grown stronger.
Our work is rooted in creativity, quality, and collaboration. We believe that great design removes barriers and opens new possibilities, all while meeting the demands of a constantly evolving world. Whether we’re designing homes, workplaces, or public spaces, we always put people at the heart of our thinking, ensuring that the environments we create are not just functional, but also inclusive, beautiful, and socially and environmentally responsible.
We’re proud of the places we've shaped and the lives we've touched, and we are committed to continuing our mission of designing a better, more connected world—one that leaves every place better than we found it.
About you
We’re looking for someone with experience as an Executive Assistant, Office Administrator, or in a similar role. More importantly, you’ll be:
· Exceptionally organised, self-motivated, and professional.
· A strong communicator with excellent written and spoken English.
· Detail-oriented with a collaborative, team-focused mindset.
· Proficient in Microsoft Office; familiarity with Adobe InDesign is a plus.
· Experience in a design, construction, or creative environment would be advantageous.
What We Offer
This is a rewarding and varied role offering excellent opportunities for personal and professional development. Our benefits include:
· Flexible pension allowance
· Private medical insurance
· Profit share scheme
· A supportive and collaborative working environment
To find out on more detail about what BDP can offer you, please visit: https://www.bdp.com/en/careers-at-bdp/why-join-bdp/.
#J-18808-Ljbffr