Job Number
BU04032
School/Department
Human Resources
Grade
5
Contract Duration
Permanent
Responsible to
Senior HR Officer (Projects & Business Processes)
Overview
Reporting to the Senior HR Officer (Projects and Business Processes) the primary focus of the role will be to provide administrative support for specific academic and professional support departments within the University, including acting as a first point of contact for HR queries for your specified areas, undertaking all administrative duties including recruitment, maintaining HR systems, monthly reports and maintaining staff records.
Main Duties and Responsibilities
1. Acting as the first line of contact for HR queries for specified Schools and Departments.
2. Recruitment administration including placing job adverts on University internet and external job boards, liaising with agencies and arranging interviews.
3. Preparing contracts of employment, requesting references and preparing and processing addendum to contracts as advised by the HR Officer.
4. Providing a high level of transactional support to the HR Officer on a full range of generalist HR issues in an efficient and timely manner and ensuring high levels of confidentiality and communication with staff in specified areas.
5. Being responsible for the monitoring of reports, for example on fixed term workers, probation, permission to work in the UK and undertaking the required action that arises. This process will include contributing to the design of any HR system changes that may need to be made as a result of legislation changes, changes to policies and procedures or general improvements to processes.
6. Providing advice and guidance to managers and employees on general policy queries and signposting to relevant information on the HR web page.
7. Undertaking leaver’s administration.
8. Supporting the HR Officer with arranging meetings.
9. Providing administrative support for a range of University Salary Sacrifice Schemes under the University’s reward and benefits package offering.
10. Organise and prioritise workloads as appropriate to meet internal and external deadlines without supervision including recruitment and payroll deadlines.
11. Provide support across the HR Department to meet workload peaks, cover for staff absence etc and to advise and assist colleagues on related tasks to provide a seamless service to the wider University.
12. To undertake other duties as may be required.
Other Duties and Responsibilities
13. The post holder will be expected to participate in performance review and developmental activities.
14. The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
15. The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for themselves and for other members of staff, students and visitors affected by their actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
16. The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.
Person Specification
Qualifications/Training
Essential
17. 2 AS Levels or 1 A Level or NVQ level 3 in a relevant subject area
Desirable
18. NVQ level 4 in a relevant administrative subject area (or equivalent experience)
19. ECDL Certificate
Experience/Knowledge
Essential
20. Experience of working with HR/Payroll systems or MHR iTrent
21. Experience of working within an office /administrative environment
22. Proficient in the use of Microsoft Office applications (Word, Excel etc)
23. Experience of providing advice and / or user support.
24. Experience of data entry and basic report extracting and processing using complex systems.
25. Knowledge of GDPR
Skills/Abilities
Essential
26. Excellent communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing
27. Able to communicate and develop effective relationships with colleagues at all levels of the University
28. Excellent organisational skills and ability to handle a varied and demanding workload, prioritise tasks and meet deadlines
29. Accurate data entry and attention to detail
30. Ability to work independently and demonstrate initiative
Other
Essential
General
We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.
All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.
All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.