Job Description
Job title: 1013-333 Administrative Support - North | Grade: B | Vacancy type: Permanent | Hours: 35 hours | Salary £30,076 | Location: Golspie | Closing date: Midnight 22 April 2026 | Internal Interview date: week commencing 27 March 2026 | External Interview date: 7 May 2026
Job Purpose:
The Administrative Support - North role is part of NatureScot’s National Operations North team. The purpose of this post is to provide effective administrative support to both Golspie and Kirkwall offices, working closely with Golspie Office Manager and the wider support team. The post covers a full range of general administrative functions, as well as assisting with office facility management. We are looking for a versatile individual who wishes to utilise and develop their administrative skills. This role would suit someone who enjoys working with others, keen to learn and can adapt to a reactive work environment. The role includes regular travel to the Kirkwall office; the post holder must be willing to spend short periods of time working at other locations.
Areas of Responsibilities
1. Assist the Golspie Office Manager with office and facility management tasks, providing cover during periods of their leave.
2. Assist with the effective running of the Kirkwall Office, providing admin and facility management support, with regular visits to Kirkwall the office.
3. Assist the Golspie Office Manager with health and safety procedures, including weekly fire alarm testing and first aid kit management.
4. Local Vehicles Officer (LVO) for Golspie and Kirkwall pool vehicles, ensuring monthly vehicle inspections, repairs and servicing/MOT works are carried out. Assist with the management of local electric charging points.
5. Records Liaison Officer (RLO) for local offices. Managing all information and data in accordance with corporate policy. Maintaining both the electronic and physical filing system, including file review.
6. Assist with financial processes and procuring items as and when required through Government Procurement Card (GPC) or purchase order through Fusion.
7. Arrange travel and accommodation bookings for National Operations North team.
8. General administrative duties supporting staff with day-to-day requirements, including mail merges and minute taking.
9. Assisting with the day-to-day operation of IT systems and office equipment.
10. Lead on updating databases for Designated Areas (MIDAS) and Contacts.
11. Lead on greening tasks, including logging monthly meter readings and weekly waste/recycling totals.
Essential Skills (Please refer to each of these in your supporting statement)
12. Relevant administrative experience, related to the area of responsibilities for this role.
13. Well-developed IT skills. Competent with MS Office suite with an aptitude for learning and using new applications.
14. Experience of financial processes and purchasing.
15. Good organisational and time management skills with ability to work independently with initiative and as part of a team.
16. Good communication skills, both written and verbal, including communicating with a variety of colleagues and external contacts.
17. Understanding of health and safety policies and procedures.
18. Ability and willingness to spend short periods of time away working from other locations, including overnight trips.
Desirable Skills
19. An interest in the natural heritage and the role of NatureScot.
20. Full, clean driving licence, or be able to call on alternative means of transport.