Overview
The Department Assistant provides administrative support to the Transmission and Distribution group management to ensure continuity of daily department functions and operations, collaborating to provide and present department information and coordinate with management to align administrative services with departmental and business line goals.
Responsibilities
* Facilitate the dissemination of information to the department and project teams as part of the overall communications and department management process.
* Resolve questions regarding the department, research and provide appropriate answers.
* Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
* Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives.
* Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
* Plan, coordinate and facilitate on‑site and off‑site meetings for the department (orientation, training, stakeholder, management, periodic reviews, etc.).
* Coordinate required training programs and records for department personnel in conjunction with the corporate training department to ensure compliance.
* Assemble and analyze information involving business plans and financial reports, resulting in the final business plan submission.
* Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
* Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
* Handle sensitive and confidential information.
* Coordinate department‑related issues and complaints, such as operational resources, work stations, space assignments, and supplies, and follow up until resolution.
* Perform other duties as assigned.
* Comply with all policies and standards.
Qualifications
* General Certificate of Secondary Education required or applicable experience may be substituted.
* Minimum of 1 year of applicable office/clerical experience.
* Proficiency in Microsoft Word, Excel, Access and PowerPoint (required).
* An administrative understanding of the construction and/or engineering sector is preferred.
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