POSITION SUMMARY AND CANDIDATE PROFILE
We are looking for a Purchase Ledger Clerk to join our finance team. This role will play a vital part in maintaining the accuracy and efficiency of the purchase ledger process by processing invoices, managing supplier accounts, resolving queries, and assisting with payment runs and reconciliations to ensure accurate financial records, timely supplier payments, and liaising with external suppliers.
Working in the TaxAssist Group
This is an excellent opportunity for a capable individual who enjoys working as part of a team to deliver excellent client service. The ideal candidate will be looking to develop their skills in a rapidly growing and dynamic business.
Experience the rewarding and varied nature of working with a range of business units and individuals in a friendly supportive atmosphere.
Work for an employer who invests in career development with opportunities for growth and development.
Our Values
* Client Focused: We care about making a difference in our clients’ lives.
* Collaborative: We develop meaningful relationships with a culture of shared success.
* Progressive: We continuously evolve to stay ahead in a rapidly changing world.
* Integrity: We uphold transparent, honest, and ethical practices, taking care in everything we do.
RESPONSIBILITIES
* Invoice processing - receive, verify, and accurately enter invoices into the accounting system (Xero/Dext), matching them with purchase orders and delivery notes.
* Supplier management - set up new supplier accounts, maintain accurate existing account details, and ensure all necessary information is recorded, including bank details and payment terms.
* Query resolution - investigate and resolve discrepancies and queries from both suppliers and internal departments regarding invoices and payments.
* Payment processing - assist with preparing and processing payment runs, including BACS and other payment methods, ensuring payments are made on time and in line with company policy.
* Reconciliation - reconcile supplier statements and other relevant accounts on a regular basis, typically monthly, to ensure accuracy.
* Liaise with premises utility providers as required.
* Undertake general administrative duties such as scanning, filing invoices and statements, and maintaining organised financial documentation.
GENERAL MINIMUM JOB STANDARDS & RESPONSIBILITIES
Quality of work: accuracy, thoroughness, completeness, can be relied upon to ensure tasks are completed to a high standard and in good time.
Communication: strong skills both verbal and written. Skilled and compassionate listener and reader able to understand and examine inbound enquiries and effectively respond and direct. Able to build trust and rapport by applying tone, style and appropriate language to communications.
Teamwork: Is a positive and effective team player. Treats colleagues with dignity and respect. Communicates issues or problems within the team and with Management as necessary.
Administration: Sets own goals and checks processing is accurate and timely. Raises issues promptly, follows up on outstanding tasks and ensure complete and accurate records.
PERSON SPECIFICATION & SKILLS REQUIREMENTS
Essential experience and skills required:
* 3-5 years previous experience in a purchase ledger role.
* Strong communication skills with ability to work with individuals across departments and build effective relationships with external suppliers.
* Strong organisational skills and the ability to prioritise a varied workload whilst maintaining a high degree of accuracy.
* Experience of accounting software packages and ability to pick up systems quickly.
* Good working knowledge of Microsoft Office applications.
* Meticulous attention to detail.
* Ability to work under own initiative and as part of a team.
* The ability to work efficiently to adhere to deadlines.
Applications are to be sent to talent@taxassist.co.uk
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