Facilities Coordinator (Industrial / Manufacturing Site)
Aberdeen, Scotland
12-Month Fixed Term Contract
£16.83 - £18.50 per hour
Monday to Friday | 40 hours per week
The Role
As Facilities Coordinator, you will support day‑to‑day facilities operations across a technically demanding environment, ensuring planned and reactive works are delivered effectively with minimal disruption to production.
Key Responsibilities
Industrial Maintenance & Asset Management
* Coordinate and oversee PPM schedules for critical assets
* Respond to reactive maintenance requests, diagnose initial issues, and coordinate appropriate technical resolution
* Use a CAFM system to log, track, and close work orders, maintaining accurate compliance and asset history records.
* Carry out regular site inspections, focusing on asset condition and HSEQ standards.
Technical Vendor & Contractor Management
* Source and manage specialist contractors and technical vendors (electrical, mechanical, HVAC, lifting equipment, fire safety etc.).
* Produce scopes of work, review/challenge quotes, and support procurement to ensure value and technical suitability.
* Oversee contractors on‑site, ensuring works are completed to specification, quality standards, and HSEQ requirements.
* Ensure documentation is in place prior to works commencing (RAMS, insurance, certifications) and facilitate inductions/briefings.
HSEQ Compliance
* Support compliance with UK legislation and internal procedures relating to facilities operations.
* Assist with reviewing RAMS, particularly for high‑risk work (working at height, confined spaces, electrical/hot works).
* Support adherence to Permit to Work (PTW) and Lock Out Tag Out (LOTO) processes.
* Contribute to safety walk‑arounds and support investigations into facilities‑related incidents, implementing corrective actions.
Operational Support & Project Coordination
* Liaise with production/engineering/operations teams to minimise disruption and maintain continuity.
* Support minor works and small projects (installations, upgrades, energy efficiency initiatives).
* Maintain accurate facilities documentation (service reports, logs, asset registers, drawings, certificates).
* Manage facilities‑related consumables and spares inventory.
About You (Essential)
* Minimum 3 years' experience in a facilities or maintenance coordination role within industrial / manufacturing / heavy engineering (or similar).
* Experience coordinating PPM and reactive maintenance
* Proven experience managing external contractors.
* Working knowledge of industrial HSEQ processes including PTW, LOTO, risk assessments and RAMS.
* Experience using CAFM systems for work orders, asset registers, and scheduling.
* Strong communication and organisational skills; confident managing multiple priorities.
* Proficient with Microsoft Office (Word, Excel, Outlook), particularly Excel.
Desirable
* Technical qualification (e.g., NVQ Level 3/4, HNC/HND in Engineering/FM or similar).
* IOSH Managing Safely or NEBOSH General Certificate.
* Knowledge of LOLER, PUWER, Electricity at Work Regulations and/or high voltage systems compliance.
* Exposure to budget tracking and cost control.
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