We are seeking a proactive and detail-driven
Bid Coordinator
to join our growing team. This role is essential in supporting the
Estimating, Business Development & Project Management teams i
n preparing high-quality bids, tenders, and pre-qualification documents within the Luxury Residential, Fit out, Marine & Theming sectors.
Key Responsibilities:
* Coordinate the end-to-end bid process in line with client requirements and internal procedures.
* Review tender documentation, assess requirements, and ensure timely submission of bids.
* Work closely with estimators, designers, project managers, and commercial teams to gather relevant content and technical input.
* Assist in preparing compelling bid documents, including technical submissions, company profiles, and project case studies.
* Ensure compliance with all client instructions and formatting requirements.
* Maintain a bid library of standard content, CVs, certifications, and project references.
* Track tender opportunities, submission deadlines, and status updates.
* Support post-bid activities such as clarifications, presentations, and client follow-up.
* Support the development of designated client relationships before, between and throughout live projects whilst ensuring we delivery on our commitments.
* Gather effective global market intelligence and identify prospective leads across the theming/experiential industry sector and present back to senior management.
* Monitor & develop Company Analytics.
* Maintain the internal business development database.
* Research future pipeline projects to enable the Company to fully understand project brief prior to tender stage.
* Organise & participate in company webinars, online presentations using Microsoft Teams and Zoom.
* Organise company promotional events locally and internationally.
* Identifying and developing knowledge about application of new technology in the themed attractions industry and sharing this knowledge with colleagues.
* Develop a visitor agenda to enhance our Head Office visitor experience to ensure it is a valued experience for both the client and Deluxe.
Requirements:
* Minimum 2 years of experience in bid coordination or proposal writing, preferably in construction, joinery, or fit-out industry.
* Strong understanding of tendering procedures.
* Excellent written and verbal communication skills.
* High proficiency in Microsoft Office (Word, PowerPoint, Excel) and Adobe Acrobat.
* Strong organisational skills and ability to manage multiple deadlines simultaneously.
* Attention to detail, creativity, and ability to produce visually appealing, persuasive documents.
* A team player with a proactive, can-do attitude.
What We Offer:
* Competitive salary and performance-based incentives.
* The opportunity to work on prestigious commercial, hospitality, and residential projects.
* A supportive, team-oriented environment.
* Career development and training opportunities.