Nautical Management Services is a leading service provider, offering a range of solutions, including safety and security, operational management, emergency response, and full technical and project management for new build and refit projects. With a dedicated team and a strong focus on client satisfaction, we strive to deliver exceptional service to vessel owners.
As a subsidiary of the West Nautical Limited group, we provide services to luxury yacht owners and enthusiasts worldwide. Our team consists of over 50 members globally, with our main offices located in the Northeast.
Part of the role will also include a visit to Marine Chandlery, an established marine chandlery and service centre that was set up a year ago. Our continued mission is to be the go-to provider in the marine service & retail industry through innovation and exceptional customer service.
General job roles:
* Upload invoices/credit notes to the company accounting system.
* Accounting data entry into Xero accounting software.
* Month end reconciliations of multiple company bank and credit card accounts in Xero.
* Liaising with colleagues from other departments for raising company invoices, checking credits and debits.
* Keeping track of costs that need to be recharged to our clients and raising our month end Management invoices.
* Assisting with company payroll.
* Assisting with general company accounting queries.
* Accounting data entry into company accounting system.
* Preparation and analysis of management reporting package (Statement of financial position, Profit and loss statement, Cash flow) based on data collected from entities.
* Presentation of financial results and key performance ratios to management.
* Assist with the preparation of the company annual budget.
* Communication with heads of departments for budget variances that need investigated.
* Analysis and preparation of other issues, including preparation of other analytical reports and presentations.
* Be an internal software ‘superuser’ of Xero.
* Liaise with Financial Controller and external accounting consultancy for annual company accounts and VAT returns.
* Assist Head Accountant in tracking company commissions and ensuring the relevant employees are paid.
* Payment of all company approved invoices.
* Liaising with suppliers to ensure all company purchase invoices are paid on time and any queries are dealt with.
* Track payment status of sale invoices and letting Managing Director know which invoices are still outstanding at the end of each month.
* Work at Marine Chandlery one day per week (more if required) and manage their accounting including all payments.
* Assist with the client accounts when required.
Ideal Requirements:
* Strong attention to detail and accuracy in data entry.
* Previous use of Xero accounting software.
* Previous experience in financial services or a related field.
* Knowledge of accounts payable processes and procedures.
* Excellent communication skills to interact with internal and external stakeholders.
* Ability to work independently and as part of a team.
Job Types: Full-time, Permanent
Work Location: In person
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