Personal Assistant
Location: Portsmouth
Contract: Initial 6‑month assignment
Hours: 37 hours per week
Rate: £18 per hour (Umbrella) (£14 PAYE an hour)
About the Role
Portsmouth City Council is seeking an experienced Personal Assistant to provide high‑level executive support to the Heads of Children & Families Services. You will join a small, supportive team of PAs who ensure the seamless running of day‑to‑day operations across the Senior Leadership Team.
This is a fast‑paced and highly responsible position requiring exceptional organisational ability, attention to detail and the confidence to manage sensitive information and complex workloads.
Key Responsibilities
* Provide proactive PA support to Senior Managers across Children & Families Services
* Manage complex calendars, meetings, panels and prioritise conflicting demands
* Handle email inboxes, correspondence and communications on behalf of senior leaders
* Coordinate the Children's Social Care FOI (Freedom of Information) process
* Oversee administration of weekly Placement Decision‑Making Panels
* Prepare agendas, papers and take accurate minutes at confidential and complex meetings
* Liaise professionally with Councillors, partner agencies, and internal/external stakeholders
* Support Ofsted preparation and ongoing regulatory tasks
* Manage purchase orders, invoices and basic financial processes
* Assist with recruitment tasks and induction arrangements
* Uphold the highest standards of confidentiality, professionalism and customer care
About You
* Significant experience supporting a Head of Service, Director or Senior Manager
* Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
* Confidence taking minutes at sensitive or complex meetings
* Strong communication skills, both written and verbal
* Outstanding organisational ability with a proactive, problem‑solving attitude
* Ability to work with highly confidential and sometimes emotionally challenging information
* Knowledge of data protection and safeguarding principles
* A calm, professional and resilient manner
Additional Information
Applicants must have the Right to Work in the UK.
This assignment is offered on an umbrella basis at £18 per hour.
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