Our client, one of the world's leading secondary investors are currently looking for a Executive Assistant to support two Partners (based in London) and two MDs (based in Zurich): Partner & Head of PWSS, Partner HR & Talent Management, MD Investor Relations and MD Private Wealth, within the office of the Founder & Managing Partner
Founded in 1990, the firms offices are located in Central London. You will play a key role in managing their business activities and will need strong organisational skills to optimise their time.
You will be a key member of the team, ensuring that internal and external business priorities are met efficiently.
We are looking for someone who stands out. Applications are welcome from individuals who have experience supporting high-level executives and understand the complexities involved, including frequent last-minute changes to travel arrangements and handling various organisational tasks, occasionally outside of normal working hours.
The working environment is fast-paced and intensive, involving extensive interaction with major stakeholders, Board Members and other Partners.
Responsibilities:
· Efficiently manage four Partners’ calendars: scheduling meetings, appointments, and travel arrangements across numerous time zones.
· Handle email and phone communications, acting as the first point of contact for internal and external stakeholders.
· Prepare materials for meetings.
· Serve as a gatekeeper, managing access to Partners and prioritising requests and enquiries.
· Where appropriate, interact with investors, senior executives, Board members, Partners, and wider staff.
· Manage complex and changing diary and travel arrangements and prepare expense and credit card reports.
· Handle confidential matters with professionalism and discretion.
· Manage requests and enquiries autonomously and think independently and creatively to improve processes.
Requirements:
Previous experience providing administrative support to senior executives within the PE/Finance sector is highly advantageous.
· Strong Microsoft Office skills, including Word, Outlook, and PowerPoint; some exposure to Excel.
· Excellent organisational skills, with strong attention to detail.
· Efficient and able to prioritise effectively.
· Taking responsibility for tasks to completion.
· Excellent written and oral communication skills.
· Professional, proactive and resilient.
· Advanced MS Office skills and strong communication abilities.
· Excellent team player, highly organized, with critical thinking and problem-solving skills.
Personal Attributes:
· Strong work ethic – hardworking and enthusiastic with a high level of integrity.
· Positive attitude with a commitment to providing a consistently high level of support.
· Intellectual curiosity and a natural team-player, willing to collaborate with the other PAs and assistants to support the team seamlessly.
· Ability to handle a high-volume workload and multi-task.
· Independent yet flexible.
· Self-starter, able to take initiative, work independently, and manage time effectively.
· High level of discretion.
· Flexible and proactive approach, able to work effectively in ambiguous situations.
· Ability to work accurately and effectively under pressure, remaining polite, calm and composed.
· Cost-conscious and resourceful.