Detailed job description
and main responsibilities
The main responsibility of this role is to provide an efficient secretarial service to the Specialist Nursing Teams in Respiratory (DAIRS, Lung & TB) and to support colleagues during absence.
·To relieve Specialist Nurses of administrative tasks not pertaining to clinical work wherever possible.
·Typing clinic/additional letters to GP’s, patients and other Allied Health Professionals, using digital dictation when appropriate.
· Assisting the PA to Specialist Nursing Teams and PA/Consultant secretaries with admin duties.
· To manage electronic Diaries for the Specialist Nurses.
·To fully support the secretaries and PA in their roles and to help cover during sickness and annual leave.
·Look up, sort and file patients’ results.
·To manage the shared emails for TB, Lung Care and DAIRS and action where appropriate.
·Use the hospital computer system to access patient details. CRT must be always used when receiving and moving notes. This is mandatory within the Trust.
·Photocopying, scanning and general electronic filing.
Be responsible for out-going post, meeting afternoon deadline
·To answer the Lung care nurses, DAIRS and TB telephones and take messages when required.
·To deal with queries involving confidential documents regarding a wide variety of information without recourse to others. Escalating queries to the clinical nurses where required.
·To ensure clinics are fully utilised wherever possible.
To offer general help to other staff as required with spreadsheets excel etc
Person specification
Guidance
Essential criteria
1. Qualifications GCSE in English and Maths or Vocational level 3 in a relevant field
2. Experience as working as a medical secretary
3. Other Requirements Good verbal and written skills
Desirable criteria
4. Minute taking skills
Technical Skills
Essential criteria
5. Computer literate with word processing experience
6. Understanding Secretarial procedures & MS Word
Desirable criteria
7. Audio Typing
8. NHS Experience
Other Requirements
Essential criteria
9. Good verbal & written skills
10. Team Player
11. Well presented
Personal attributes
Essential criteria
12. Ability to deal with sensitive issues like cancer
13. Ability to organise own work load
Desirable criteria
14. Prioritisation