Job Overview
Location: Frimley Park Hospital
Department: Medical Staffing / Workforce Planning
Frimley Park Hospital is seeking a highly organised and proactive Workforce Coordinator to play a vital role in supporting the effective planning and coordination of medical staff rotas across multiple departments. This key administrative position is crucial to ensuring optimal staffing levels, enabling the delivery of consistent, high-quality patient care.
The successful candidate will work closely with clinical and management teams to develop, monitor, and adjust rotas in line with service demands, staff availability, and compliance with relevant working time regulations. This role requires strong communication, problem-solving, and time-management skills, along with a meticulous attention to detail.
Main duties of the job
Key Responsibilities
* Managing and scheduling rotas for both elective and emergency clinical activities, ensuring all shifts are covered to meet service demands.
* Overseeing rotas to maintain service continuity and patient safety.
* Coordinating annual leave, study leave, and other absences for medical staff, ensuring adequate cover is in place.
* Supporting recruitment processes and working with HR to address workforce gaps.
* Ensuring compliance with rota regulations and working time directives.
* Liaising with consultants, resident doctors, and administrative teams to ensure seamless service delivery.
* Participating in the induction of all medical staff, ensuring a smooth onboarding process.
* Providing cross-site cover for colleagues during absences to maintain service continuity.
What We’re Looking For
* Excellent organisational and problem-solving skills.
* Strong attention to detail and the ability to manage multiple tasks effectively.
* A proactive and collaborative approach to working with clinical and administrative teams.
This is a full time role and offers a great opportunity to contribute to the delivery of safe, high-quality patient care while developing valuable skills in a dynamic and supportive environment.
If you’re ready to take on a rewarding role in a fast-paced NHS setting, we’d love to hear from you!
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
Detailed Job Description And Main Responsibilities
* Communicate changes to rota and service to relevant parties.
* Manage the rota daily ensuring cover is provided in the event of sickness/absence. Re-deploy staff daily as necessary.
* Ensure that the Outpatients Department, Theatres, and other relevant departments are informed of Medical Staff absence and other leave, to ensure clinical commitments are reduced or cancelled as a last resort.
* Manage the allocation of annual and study leave, ensuring cover is available.
* Participate in the induction of all medical staff.
Person specification
Qualifications
Essential criteria
* Educated to degree level or equivalent relevant experience
Desirable criteria
* Professional qualification
* Management Qualification
Experience
Essential criteria
* Ability to prioritise and manage workload efficiently without supervision
* Ability to build credible relationships with all levels of medical staff and management
* Working under pressure
Skills and Knowledge
Essential criteria
* Ability to negotiate to all levels and work in partnership with relevant stakeholders
* Ability to prioritise and manage workload efficiently with minimal supervision
* Attention to detail
* Excellent communication skills – both verbal and written
Desirable criteria
* Experience of working in the NHS either in a hospital, private practice or for a GP
* Significant experience in complex administration within an acute hospital
* Knowledge of 18 week/RTT targets
Special requirements
Essential criteria
* A commitment to ongoing personal development
* Budgeting
Desirable criteria
* Knowledge in rota planning
* Knowledge of medical workforce requirements and contracts
* Agency usage
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
Apply online now #J-18808-Ljbffr