Executive Assistant page is loaded## Executive Assistantremote type: Hybridlocations: London office - UKtime type: Full timeposted on: Posted Todayjob requisition id: JR11195Planet is a leading technology company transforming payments by putting customer experience first. We offer integrated solutions that include payment processing, VAT refunds, dynamic currency conversion, and management services for merchants in the Retail and Hospitality sectors worldwide.In recent years, we have experienced significant growth, expanding our services and global presence.With strong private equity investors, Advent International and Eurazeo, we have the financial capital and expertise to grow our capabilities and reach through acquisitions.Our mission is to create a world of connected commerce where payments are simple, secure, and seamless, enabling our partners to deliver exceptional experiences to their customers.## Role OverviewWe are looking for a highly organised and proactive Executive Assistant to provide high-level administrative support to senior leaders while ensuring the smooth day-to-day running of our office environment.This role combines executive support with coordination of office operations, helping create a well-organised, efficient and welcoming workplace for employees and visitors alike. The successful candidate will play a key role in enabling leadership productivity while maintaining a professional and well-functioning office.## What you will do:### Executive Support* Manage complex calendars, prioritising meetings and ensuring efficient scheduling across multiple stakeholders and time zones.* Coordinate domestic and international travel arrangements including flights, accommodation, visas and detailed itineraries.* Prepare meeting materials, presentations and documentation where required.* Act as a key liaison between executives and internal or external stakeholders, maintaining clear and professional communication.* Support the organisation of leadership meetings, team sessions and company events.### Workplace Coordination* Ensure the office environment runs smoothly and remains a welcoming space for employees and visitors.* Act as the first point of contact for guests and support day-to-day workplace coordination activities.* Coordinate with external service providers such as building management, maintenance and other operational partners.* Support the organisation of internal events, employee initiatives and global company communications.* Assist in monitoring office-related expenses and coordinating supplies and services required for the workplace.### Team Collaboration* Work closely with other Executive Assistants to share best practices and ensure consistent support across the leadership team.* Contribute to improving administrative and operational processes that enhance efficiency across the organisation.## Who you are:* Highly organised with exceptional time management and prioritisation skills.* Comfortable managing multiple tasks and shifting priorities in a fast-paced environment.* Excellent communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.* Discreet, trustworthy and able to handle sensitive information with professionalism.* Proactive and solution-oriented with a strong sense of ownership.* Confident using digital tools such as Microsoft Outlook, Teams, PowerPoint and other workplace platforms.* Experience supporting senior leaders in an Executive Assistant or similar coordination role.**Why Planet :**Planet is an equal opportunity employer where diversity is valued, and all employment is decided based on qualifications, merit, and business need.Come and grow your career in the most exciting, fast paced technology market, with a business that delivers feel-good connected commerce. **We would love to hear from you – Apply now**.At Planet, we embrace a hybrid work model, with three days a week in the office.Reasonable accommodations may be made in order to allow for an individual to perform the essential functions of this role successfully.[](blob:https://planet.wd3.myworkdayjobs.com/357a61af-2a0f-4ffc-80c4-b2ece7943d13)0:00 / 1:26**Company Background**Planet provides integrated software, payment and technology solutions for its customers in the Hospitality and Retail sectors and worldwide via a network of global Financial Services Partners.Founded over 35 years ago, we have evolved our services, delivering an innovative digital commerce platform that puts customer experience first.With headquarters in London and around 3,000 expert employees located across six continents we serve customers in over 120 markets.
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