About DeMellier: DeMellier is a fast-growing award-winning designer fashion brand based in London. DeMellier has been awarded twice by the British Luxury Association WALPOLE, recognising its commitment to innovation, craftsmanship and the highest standards of quality. Its handbags have become a favourite among women all over the world, including celebrities such as Beyonce, Irina Shayk, Emily Blunt, and January Jones among others. In addition to its direct-to-consumer business, DeMellier is stocked in leading department stores such as Net-a-Porter, Selfridges, Saks Fifth Avenue and Le Bon Marche among others. Beyond creating beautiful products, DeMellier’s mission is to be a force of positive influence in the fashion industry. Creating products by women for women, made with integrity while giving back to those less fortunate. For every item sold DeMellier funds vaccines and medical treatments aimed to save the life of a child in need. The Role: In this role as a Production Administrator, you will play a crucial role in managing various administrative tasks related to Production. Main Responsibilities Reception and Shipment Handling · Pack and ship SMS, PPS and raw material samples to vendors & factories. · Create shipping labels. Keep track of all shipments sent and to be received, to ensure they arrive on time. · Flag any delays, and liaise with couriers when needed. · Liaise with vendors and factories on regards to shipments. · Maintain updated tracker of all shipments (sent & received). · Take care of any shipments to the office and notify relevant team members Zedonk · Book in all raw material and finished product deliveries. · Notify warehouse of all deliveries. · Follow up all book in discrepancies with warehouse, suppliers & factories. · Send barcode labels to each factory and ensure there is consistency of the barcodes managed by factories and warehouse. · Support and assist on imputing date into Zedonk when needed. Invoicing · Verify that the raw material and finished goods cost matches the ones of the POs. · Pass the invoices to finance team with relevant information for payment processing. · Liaise with the finance team to obtain proof of payment for advanced payments, record them on the tracker, and send to suppliers & factories when needed. · Keep track of the working hours of outsourced raw material and finished goods quality inspection services, and check that it matches what has been invoiced. Workspace Organization · Administrative support to the Production team including support with booking and prepping for meetings, taking minutes & ad hoc seasonal activities. · Support the production team creating the seasonal production handover and other guides for manufacturers and suppliers. · Support the production team to keep the workspace tidy; organising, filing, and archiving samples and swatches. · Maintain record of all SMS/PPS/QRS sent to each factory. · Maintain record of all seasonal Production RM swatches at the office. Requirements The Ideal Candidate · The ideal candidate should have at least 2-3 years of experience in a similar role. · Analytical person with experience with large volumes of data entry, great attention to detail and accuracy, even when working at speed. · Excellent organizational planning skills. Independent and structured way of working able to meet critical deadlines. · Good communication skills, able to effectively share information with the team in a clear & concise way. · Demonstrated ability to operate at pace with flexibility, initiative and solution orientated. · Positive attitude & strong team player. · Advanced knowledge of Excel · Knowledge of Zedonk would be a plus. · Fluent in verbal and written English · Spanish or Italian speaking would be a plus. · Must have the right to work in the UK. Benefits · Hybrid-working policy offering flexible hours · Annual Leave package with additional LOS days based on time with the company · Enhanced company maternity policy · Time given yearly to volunteer for a charity of your choice · Discounted Travelcard/season ticket loan with us · Employee Discount