Opportunity
* Opportunity to work for a leading global intellectual property firm.
* Competitive salary for Birmingham based Office Coordinator role.
About Our Client
Our client is an industry-leading global intellectual property firm based in Birmingham, recruiting for an Office Coordinator to join them on a full-time basis for a fixed-term contract of 15 months.
Job Description
* Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
* Meet and greet clients and/or colleagues from other offices.
* Maintain diary booking service for meeting rooms.
* Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture, etc., preparing drinks facilities).
* Assist with office inductions; preparing packs and being involved in first-day welcome to the office process.
* Assist staff with meeting room/hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes, and answering general queries, in conjunction with the Office Manager.
* Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules.
* Prepare daily post and courier items ready for collection.
* Ensure franking machine is maintained and topped up with funds as required.
* Liaise with building management on office/maintenance issues; assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work.
* Maintain stationery and catering supplies and reorder as required.
* Assist with planned office move to new premises in March 2025.
Undertake additional duties as directed by the Office Manager including providing cover during annual leave.
The Successful Applicant
* Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
* Previous reception role experience.
* Good interpersonal and communication skills - both written and verbal.
* Methodical with excellent attention to detail.
* Excellent organisational skills and can-do attitude.
* Good interpersonal and communication skills.
* Self-motivated and able to work as part of a team.
* Good organisation and prioritisation skills.
* Able to demonstrate initiative and be proactive at all times.
* Willing to train as a Fire Marshall and first aider.
What's on Offer
* Salary dependent on experience.
* 26 days' annual holiday, plus statutory holidays.
* Contributory pension scheme.
* Life assurance.
* Private medical insurance (after 12 months).
* Permanent health insurance (after 12 months).
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